Administrative Assistant - Senior at TalentBurst

Senior Administrative Assistant
Framingham, MA-01701
3+ months
Team requires contractor onsite 2x a week
Contract to perm

Ability to manage multiple calendars, reporting and expense management
Looking for candidates from larger organizations
The contractor who will be onsite, will be responsible for office management, i.e - scheduling lunches
Biggest skillset is looking for problem solving abilities. Flexibility is needed!

The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs.
This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Schedules and maintains multiple calendars of appointments and meetings

Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution

Coordinates travel itineraries and process expenses

Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature

Involves appropriate Associates from other departments or divisions to resolve issues.

May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed

Analyses operating practices and creates/revises systems and procedures as necessary

Organizes and maintains files, record keeping systems, and office layout

Oversees and monitors administrative projects. Performs other duties as required or directed

Organizes meetings (Catering, Booking Rooms, Follow up, etc.)

Manage and administer department payroll and timekeeping

Back-up Support to other Admins

Manages and administers various documents and spreadsheets

Acts as Proxy for certain systems as needed

Support meetings, training and conferences with prep and logistics needs

Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events

Communicates pertinent information among appropriate departments

Who We Are Looking For: You.

Administrative experience in a corporate setting required

Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word

Excellent communication manner, solid written and verbal communication skills and be customer service oriented

Able to effectively manage confidential and sensitive information

Must thrive in a very busy atmosphere

Proven success of juggling many things at one time and ability to shift gears and prioritize

Willingness to learn, take direction well and be a team player

Interest in Human Resources is a plus

Ability to focus and get the job done while avoiding distractions

Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical

Strong ability to build relationships and collaborate with team members and other admins

Great at being resourceful and leveraging relationships to problem solve