Administrative Assistant - Secret Clearance - PGS Worldwide

PGS Worldwide is actively seeking a skilled Administrative Assistant - Secret Clearance to support ongoing projects for an Aerospace leader in Magna, UT. This is an initial 12-month contract-to-hire opportunity and I will respond immediately to all qualified candidates.

Job Description:

• Maintain a professional demeanor and act with integrity at all levels of the organization.
• Provide primary support to PSSC Single Program Manager and AF Director leadership.
• Plan and provide logistical support to PSSC Single Program Manager and AF Director leadership, including scheduling internal and external meetings, and coordinating lunch meetings.
• Utilizing Microsoft Office Suite for communications, reporting, presentations, and other various tasks (i.e. coordinating calendars and meetings, assembling presentations, documenting processes, and knowledge sharing).
• Ability to protect and maintain confidential information.
• Administer Data Management principles on CDRL and SDRL information within SharePoint, Teamcenter, and other tooling to ensure data integrity through audit processes.
• Possess strong communication skills and be able to communicate with the prime customer and supplier personnel, to support submittals and delivery activities.
• Knowledge, Skills, and Ability - Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices. Independently demonstrates the skill and ability to perform complex professional tasks.
• Problem Solving - Develops solutions to a variety of complex problems. May refer to established precedents and policies.
• Discretion/Latitude - Performs complex tasks and participates in determining the objectives of assignments. Plan schedules and arrange own activities in accomplishing objectives. Work is reviewed upon completion for adequacy in meeting objectives.
• Impact - Exerts some influence on the overall objectives and long-range goals of the organization. Erroneous decisions or failure to achieve objectives would normally have a serious effect on the administration of the organization.
• Experience in technical editing and writing and have strong writing and editing skills, including the ability to manipulate usage and grammar.
• Experienced in file configuration management.

Requirements:

• US Citizenship
• Associate degree and minimum 4 years of administrative support experience
• Experience working with government customers
• An active Secret Clearance or ability to obtain one within 6 months
• Understanding of government operations in accessing and processing SEIC/CAC/DBIDS/JIRA/CDRLVue Access
• Strong written and verbal communication skills
• Candidate must be a team player and possess good interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Advanced proficiency in business and travel expense systems (Concur or similar)

Desired:

• Bachelor's degree and 7 years of administrative support experience
• An active Secret Clearance
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
• Demonstrates outstanding verbal, interpersonal, and written communication skills
• Advanced proficiency in business and travel expense systems (Concur, Edge, or similar) with complex, frequently changing travel
• Experience participating and hosting in-person and remote video teleconference meetings (such as MS Teams)

Job ID: 13076-1

Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level.