Administrative Assistant - Sweet Sparkman Architects

Sweet Sparkman Architecture & Interiors is a successful and growing architecture firm with offices in Sarasota and St. Petersburg, Florida. We are seeking an Administrative Assistant to join our seasoned team in the Sarasota office.

Classification:             Full-time salaried. Reports to Firm Principals and Office Manager.

Summary:                   The Administrative Assistant provides administrative office and light computer/technology support.

Job Duties:

• Administrative Assistant Duties:

• Front office duties include answering phones and directing calls, greeting clients and consultants to the office with hospitality; accepting deliveries, maintaining the kitchen area including restocking snacks, keeping appliances in good working condition, and keeping the area clean and organized.
• Maintain office appearance – assist residential and commercial interiors departments with keeping libraries/sample spaces neat and organized; keep copy room, model-making station, conference rooms, Zoom rooms, and storage room neat and organized.
• Assist with delivery and return of sample materials. Run errands. Help staff with miscellaneous tasks, as needed.
• Manage and/or assist with office events. Schedule and order food for CEU Lunch & Learns, staff training sessions, monthly birthday celebrations, holiday party, and holiday client gift-giving.
• General office duties include organizing and filing invoices; copying, and scanning. Assist with other administrative duties as needed.

• Light Technology Assistant Duties:

• Open office each day / turn on computers in conference rooms, Zoom rooms, and library area.
• Help visitors when needed with equipment set up in conference rooms.
• Set up IT for staff training sessions.
• Organize and maintain IT supplies and equipment in storage areas.
• Communicate computer questions/problems to IT consultant.
• Manage software licenses and renewals (Bluebeam, Revit, Lumion, Rhino, Sketchup)
• Assist with IT/technology purchases and maintaining technology equipment inventory.

Minimum Qualifications:

The ideal candidate is:

Professional and responsible; detail-oriented; able to multi-task in a busy, fast-paced environment.

Proficient in Office 365, Microsoft Word; knowledge of Adobe Suite a plus.

Excellent written and verbal communication skills and time management.

Able to lift up to 25 pounds.

Minimum high school diploma. Associate’s or bachelor’s degree preferred.

Please provide a resume.

www.sweetsparkman.com

Disclaimer: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.