Administrative Assistant - The Hire Firm

This respected organization within the public education sector is seeking a diligent and proactive individual to fill the dual role of Administrative Assistant/AR. This position is crucial for maintaining precise financial records and providi.ng comprehensive administrative support to our professional field staff.

Compensation and Benefits:

• $20-24/hour
   Compensation is based on a negotiated collective bargaining agreement and is determined based on experience.  
  - Comprehensive benefits package including health, dental, disability, and life insurance.
  - Liberal vacation and sick leave policies.
  - Defined contribution retirement benefit and 401(k) plan.

Responsibilities:

-Accounts Receivable Management:

  - Process membership and miscellaneous receivables.

  - Maintain detailed records and perform monthly reconciliations.

  - Handle daily banking, credit card transactions, and EFT operations.

  - Manage and report on grants and membership incentives.

Administrative Support:

  - Provide direct support to professional staff, including document preparation and general office tasks.

  - Serve as a backup receptionist, managing calls and office communications.

  - Coordinate the scheduling of training/board rooms and handle related logistics.

General Office Duties:

  - Maintain office supply inventories and manage office equipment.

  - Complete timesheets and manage key distribution and office security measures.

  - Attend and support workshops and training sessions as required.

Desired Profile

- Proficient in Microsoft Office (Word, Excel, Outlook) with the ability to learn specialized software as needed.

- Strong understanding of accounts receivable systems and data reconciliation.

- Excellent interpersonal, organizational, and time management skills.

- Capable of working in a high-pressure environment with strict deadlines.

- Demonstrated honesty, respectfulness, and cultural sensitivity.

- Flexible approach to work and sound work ethics.

- Ability to maintain confidentiality and handle sensitive information.

Full-time
Monday - Friday
8-5

Location
Santa Fe, NM

Onsite

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