Administrative Assistant - Moore Law Group
Santa Ana, CA
About the Job
We are currently seeking a proactive and detail-oriented tech savvy individual to join our team as an Administrative Assistant. This role presents an exciting entry level opportunity for someone who wants to develop their administrative skills and has an interest in technology to contribute to our firm's growth and development. As we aim to enhance our technological capabilities, this position will play a crucial role in supporting the Chief Operating Officer with administrative functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to, the following:
- Providing administrative support to various departments.
- Requesting technology-related tasks, such as setting up equipment for new hires.
- under the guidance of our Managed Service Provider, may troubleshoot basic hardware or software issues.
- Responding promptly to requests for assistance from staff members via various channels including in-person, phone, chat, or email.
- Following standard procedures to ensure consistent service delivery and maintaining accurate records of all interactions.
- Collaborating with team members to address any urgent issues and ensure timely resolution.
- Assisting with organizing and maintaining equipment inventory.
- Supporting the onboarding process for new hires by ensuring they have the necessary tools and resources.
- Providing light project management support to the COO and other executive management.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
- High school diploma or equivalent education required.
- Previous experience in administrative support roles, with a strong understanding of office procedures not required but an asset.
- Basic understanding of technology and the ability to troubleshoot common hardware and software issues.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with staff at all levels.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively in a fast-paced environment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described herein are representative of those that must be met to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working conditions typically align with those of a standard office environment, predominantly involving desk-based work. This position primarily requires sitting, with occasional standing and walking. Specific vision abilities required for this role include close vision, depth perception, and color vision, particularly in reading computer monitors. Clear speech is essential for effective communication via telephone.
NOTE
This job description outlines the primary duties and qualifications required for the Administrative Assistant position with a technology focus. This role serves as an integral part of our team, providing administrative support with a tech-savvy approach. All duties and responsibilities are considered essential functions and requirements, subject to reasonable accommodation for individuals with disabilities. Successful incumbents will demonstrate proficiency in fulfilling each duty outlined herein. This document does not establish an employment contract, implied or otherwise, beyond an "at will" relationship.
PHYSICAL REQUIREMENTS
Sedentary work with repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as viewing a computer terminal, reading, typing, and analyzing data. Work is performed in an office environment and requires the ability to operate standard office equipment.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
AFFIRMATIVE ACTION/EEO STATEMENT
The Moore Law Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation, and training.
The Moore Law Group is a drug-free workplace.
If you are interested in applying for employment with The Moore Law Group and need special assistance or an accommodation to apply for a posted position, contact our human resources department at HR@collectmoore.com or (714) 431-2012 ext. 251.
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