Administrative Assistant - VyncaCare

Join us on a rewarding journey at Vynca!  Our clinical company uses in-person and virtual visits to care for individuals with serious illness and complex psychosocial needs.  We work alongside primary care and specialty physicians to provide much-needed support for their patients.  Our physician-led integrated care team includes providers, social workers, care managers, care coordinators, and chaplains.  We use technology to help our team offer superior care experiences for our patients.  At Vynca, our mission is to provide comprehensive care for more quality days at home.  

We’re not just a team; we're a close-knit community.  We are united in our dedication to caring for each other and those we serve. Together, we forge paths of success, guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity. Be a part of a transformative movement where you'll contribute to making a profound difference every day.

Position Summary: We are searching for a proactive and detail-oriented Administrative Assistant to provide vital support to our Chief of Staff, oversee office operations in our San Mateo location, and contribute to our marketing efforts.

Key Responsibilities:

• Provide in-office support on Tuesdays and Thursdays from 10:00am- 2:00pm
• Support the Chief of Staff, including assistance with managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with office management tasks such as opening and distributing mail, ordering supplies, and coordinating office maintenance.
• Support marketing initiatives by ordering collateral and coordinating marketing campaigns.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Assist with special projects and perform other duties as assigned.

    Qualifications:

• 2 years of experience in administrative support roles, preferably in a fast-paced environment.
• Proficiency in Microsoft Office and Google Workspace
• Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Must be adaptable and able to thrive in a dynamic work environment.

What We Offer:

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance plans.
• Flexible work arrangements with hybrid in-office and remote options.
• 401(k) retirement plan with company matching.

Essential Organizational Duties:

• Adhere to and reinforce company policies and guidelines within the team.
• Promote efficient use of resources and innovative solutions.
• Uphold the highest standards of confidentiality and HIPAA compliance.
• Foster a culture of compassionate communication and professionalism.

Additional Information:

• This job description is not designed to cover or contain all the duties required of the employee. There may be additional activities, duties, and/or responsibilities required for this position that are not listed in this job description.
• In accordance with Vynca’s commitment to leadership and industry-leading care, we require that all employees be vaccinated against COVID-19 and influenza. Documented and supported requests for religious and medical accommodation may be considered but may not be approved in all circumstances.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Vynca Inc. is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.

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