Position Overview

PresidioKnollsSchoolseeks an AdministrativeAssistant with excellentorganization skills.Thesuccessfulcandidate will beresponsible,able to beself-directed to manage and meettheneeds of a busy,growing PreK – 8 independentschool.  Thepositionreportsto the Director of Operations & HR and will support the Business Officeother administration staff as needed.Theposition is non-exempt and full-timewithscheduled hoursfrom9:00am – 6:00pmyear-round.Theopening is for an immediate start.

EssentialFunctions

• Performs administrative assignments with minimal direction and serves as key administrator for the school.
• Professionallygreets and assistsstaff,studentsandvisitors,answersquestionsforstaff,parents, students,and others.
• Assists with document preparation/staff and parent communication as needed.
• Maintains an adequatesupply of officesuppliesand materialsfor the administrativeoffice area.
• Tracks student lunchorders and distributes.
• Maintainsspreadsheettotrack schoolorderprocessing and receiving of approved purchase requestsfromteachersand administrativestaff.
• Coordinates and schedules meetings, meeting rooms and required equipment for meetings.
• Coordinates field trips with Division Heads and faculty.
• Coordinates travel arrangements for teachers and administrative staff.
• Operates a variety of office equipment including computers, printers etc.
• Supports preparation and set up for school events.
• Supportsadministrativeleadership team with meeting scheduling.
• Is a key point person to help with students who have been injured or are feeling unwell, by assisting with basic medical care, following up with parents, and directly supervising the student until they are picked up.
• Contactsparents and keeps track of all attendancerecords on a dailybasis – database knowledge helpful.
• Maintainsschooland studentfiles as neededto meetregulatory and compliancerequirements.
• Contributespositively to employeemorale; maintains a positive,pleasantdemeanorto all constituencies.
• Performs other duties as directed.

Qualifications

• High school diploma or GED and a minimum of sixmonthspreviousexperiencein an equivalentposition or equivalent amount of relevanttraining and experience.
• Abilityto multitask,prioritizeand providefeedbackandfollowthrough.
• Experience working in a school and/or with children preferred.
• Excellentcommunication skills.
• Abilitytoapplycommon senseunderstanding and tocarry out written and oral instructions.
• Abilitytorespond in an emergency andcommunicate with appropriatestaffand/or emergencypersonnel.
• Competency with internet, email, databases, word processing,spreadsheetapplications and abilitytolearn other platforms as needed.
• Abilitytouse and maintainprinter/copier and otherofficeequipment.
• Fluency in speaking,reading,writing in Mandarin highlydesired.

• Regularlysit,talk,hear and visuallyinterceptvisitors.
• Be able to occasionally lift and moveup to45 lbs.
• Work at a desk and computerscreen forextendedperiods of time.
• Turn,bend,reachand occasionallyuse a ladder.
• Work in a busy, often distracting environment.

Please apply if you. . .

• Have a passion and interest in elementary teaching
• Enjoy contributing to student and community life inside and outside the classroom. PKS is a community, and our close relationships build a solid foundation for our kids.
• Work towards social justice and support multicultural education. As a progressive school, we are growing engaged global citizens equipped with empathy, compassion and practices that position them to thrive in a diverse society.
• Love collaboration, iteration, and innovation.
• Enjoy guiding and supporting students as they grow.
• Are ready to roll up your sleeves and join a team that will do whatever it takes to support students as they learn, grow, and thrive.

Compensation
PKS offers a competitive compensation package commensurate with qualifications and experience:

• Pay range is from $29.00 - $33.00 per hour.
• Health, dental and vision fully covered for the employee.
• 403b match
• Wellness Program
• Employee Assistance Program
• Commuting support of up to $55 per month.
• 16 paid holidays per year
• Vacation accrual of 15 days per year

Presidio Knolls School offers equal opportunity to all, and does not discriminate on the basis of race, color, and national origin, ethnicity, age, sex or disability or other protected class status under any applicable laws. Employment will be contingent on successful completion of a background check.

About Presidio Knolls School
PKS was founded on the idea that a progressive educational model can be combined with rigorous Mandarin immersion to create a vibrant, innovative school where children will thrive in a joyful environment. Since 2008, we have grown rapidly and established a unique position in the Bay Area’s independent school community. As of the spring 2024, the school enrolls nearly 400 students in Preschool through Grade 8.

The progressive philosophy of Presidio Knolls School embraces kids as co-collaborators in their education, valuing their voice and agency to shape their own learning journey. The school has a commitment to social-emotional learning that permeates the culture of the school.
 

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