Administrative Assistant - Confidential Investments

Job Title

Administrative Assistant

Location

Downtown San Francisco (Hybrid model - 3 days in office)

Company

Confidential Investment Firm

Role Overview

The Administrative Assistant will provide key administrative support to Analysts, Associates, and some senior level employees in the San Francisco office. The primary responsibilities include but are not limited to: scheduling meetings with excellent attention to detail, making travel arrangements, handling expenses, and miscellaneous projects. The role requires a proactive and highly organized individual who will be able to work seamlessly with the San Francisco and Global Admin teams.

Key Responsibilities

• Provide administrative support to multiple team members, including scheduling meetings, making travel arrangements, and handling expenses.
• Communicate effectively with the local and Global Admin teams.
• Coordinate conference room scheduling, ensuring meetings are organized efficiently.
• Support with scanning, copying, distributing documents, filing, and other organizational projects.
• Participate in team development by generating ideas and actioning committee tasks.
• Help keep public spaces organized and tidy.

Qualifications

• 2-4 years of experience in an administrative support role.
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and thrive in a fast-paced, dynamic work environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Access).
• Comfortable working in a small office environment.
• Strong problem-solving skills and the ability to work independently.
• A self-starter with the ability to anticipate the needs of others.
• Bachelor’s degree preferred.
• U.S. work authorization required (the firm will not sponsor work visas).

Communication Skills

• Exceptional written and verbal communication skills, able to prepare high-impact materials.
• Effective participant in internal and external meetings.
• Maturity and poise to work directly with client executives.

Team Player

• Collaborative mindset with the ability to contribute to a positive team spirit.
• Ability to work under pressure and meet tight deadlines.
• Commitment to integrity and ethical conduct.
• Willingness to coach and develop oneself and others for long-term growth.

Why Join Us?

• Work with both billion-dollar and high-growth venture capital transactions.
• Competitive compensation and excellent career development opportunities.
• Exposure to premier clients and high-level executives in financial technology.
• A close-knit and rapidly growing team with an inclusive work environment.

Base Salary: $75,000-$85,000

Equal Opportunity Employment

Confidential Investment Firm is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally-protected factor.