ADMINISTRATIVE ASSISTANT - Capricor Inc

Position: Administrative Assistant

Capricor is seeking a highly organized, detail oriented, and hardworking individual to join our San Diego team as a full-time Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support to multiple team members and departments in a fast-paced environment.

Responsibilities:

• Manages all administrative and office duties/activities including but not limited to:
  • Greeting guests and managing incoming and outgoing calls
  • Monitoring and managing office budget
  • Coordinating and routing mail and deliveries
  • Ability to lift up to 20 lbs
  • Managing and ordering office supplies
  • Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
• Manages and coordinates scheduling of appointments for executives
• Coordinates travel plans and submits expense reports when needed for executives
• Manages and coordinates logistics for on/off-site meetings, events and conferences
• Compiles and distributes information to appropriate parties as needed
• Compiles, collates, assembles meeting/presentation materials
• Produces professional quality reports, letters, presentations, and other documents
• Assist in event planning as needed
• Performs other duties as assigned

Requirements:

• BA/BS degree preferred
• 2+ years of administrative experience
• Thorough understanding of office management procedures
• Highly skilled and proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
• Excellent communication, interpersonal and organizational skills required
• Strong problem-solving abilities
• Ability to multitask, manage priorities, and ensure timely execution of deliverables
• Ability to handle sensitive company information in a confidential and professional manner
• Ability to work well in a dynamic, results oriented and cross-functional team environment