Administrative Assistant - Hallmark University
San Antonio, TX 78251
About the Job
About the Job
Since 1969, Hallmark University has been driven by a mission - to change lives. Everything we do revolves around our core values of integrity, excellence, efficiency, and effectiveness. We distinguish ourselves through our commitment to innovative academic degree programs, our alignment with your industry partners, and the development of character in every student.
SUMMARY OF THE JOB:
SUMMARY OF THE JOB:
Responsible for providing administrative support to Hallmark University’s Vice President of Academic Affairs, Program Deans, and Chairs. Responsible for populating academic documents, templates, reports and communications & coordinating and taking minutes for all departmental meetings. Administrative tasks also include creating and maintaining documents and spreadsheets and supporting procurement needs for academic departments.
ESSENTIAL FUNCTIONS:
ESSENTIAL FUNCTIONS:
- Assist in the preparation of meetings and events, including preparing slides, writing minutes, and creating documents.
- Coordinate room schedules and campus space for meetings, conferences, and special events.
- Manage calendars and schedules for the Vice President, Academic Deans, and Program Chairs. Make meeting and event arrangements as needed.
- Submit requisitions for academic supplies and materials, maintaining inventory levels and ensuring timely delivery.
- Prepare reports, purchase orders, and other documentation for various stakeholders, ensuring accuracy and timeliness.
- Act as the primary point of contact for the Program Advisory Committee (PAC) members, maintaining ongoing communication and serving as a liaison between members and leadership.
- Schedule and coordinate PAC meetings, ensuring all necessary arrangements are made and materials are prepared.
QUALIFICATIONS AND EXPERIENCE [REQUIRED]:
- Bachelor’s degree preferred.
- Experience as an executive assistant or other relevant administrative support experience, supporting executive level personnel.
- Ability to demonstrate professionalism and confidentiality.
- Proficient with Microsoft Office and other Web-Based programs.
FULL TIME EMPLOYEE BENEFITS INCLUDE:
- A competitive compensation package, 401K match.
- Paid Time Off.
- Benefits (medical, dental, vision).
- Business casual environment.
- Hallmark University tuition discounts available immediately.
About Hallmark University
Hallmark University is a nonprofit university offering degrees in Aviation Maintenance, Information Technology, Cyber Security, Business, and Nursing.
About Hallmark University:
Hallmark University is a nonprofit university offering degrees in Aviation Maintenance, Information Technology, Cyber Security, Business, and Nursing.
Source : Hallmark University