Administrative Assistant - Brown & McDonald PLLC

San Antonio, TX 78216

Administrative Assistant

(Land Use, Zoning, Real Estate, Environmental, Governmental Affairs)

Location:
Brown & McDonald PLLC

100 NE Loop 410, Suite #1385

San Antonio, Texas, 78216

Position Type:

I. Role and Responsibilities: Includes (but is not limited to)

Manage and organize office schedules, appointments, and calendars;
Assist with client billing and processing payments;
Assist partners/associates/case managers with tracking time for billing purposes;
Maintain appropriate filing systems (electronic and physical);
Create Engagement Letters;
Maintain internal case tracking sheet and upcoming hearing dates;
Answer and direct phone calls;
Collate and distribute mail;
Write and distribute emails, correspondence memos, letters, and forms;
Order office supplies (including food and beverage) and research new deals and suppliers;
Responsible for coordinating and managing RSVPs for external and firm events;
Manage and track firm financial statements and monitor campaign contributions to ensure accuracy and compliance with local legal standards;
Maintain and update client lists and contact information;
Provide general support to visitors and or clients;
Prepare documents for internal and external meetings;
Act as point of contact for internal and external clients;
Maintain confidentiality of all client and firm information; and
Support Attorneys and case managers to handle requests and queries.

II. Qualifications and Education Requirements:

High School Degree or GED with experience as an administrative assistant, secretary, paralegal, or office manager; or
Associate degree with experience as an administrative assistant, secretary, paralegal, or office manager; or
College Degree (e.g. Bachelor’s degree).

III. Preferred Skills:

Excellent listening, writing, and communication skills;
Proficiency in Microsoft Office 365 & Microsoft Outlook (ex. Word, Excel, Outlook Email, etc.);
Working knowledge of office equipment (ex. Printers, etc.);
Attention to detail and problem solving skills; and
Strong organizational skills with the ability to multitask.

Benefits:

Competitive hourly rate ($18 - $25 per hour) commensurate with experience;
Comprehensive health insurance coverage (Medical, dental, vision, AD&D) after three (3) months of employment;
401(k) retirement plan with company matching after six (6) months of employment; and
Holidays recognized by the City of San Antonio;

Opportunities for Advancement:

The Administrative Assistant position offers a clear path for promotion to an Office Manager role. As you demonstrate your capabilities and commitment to the firm, you will have the opportunity to take on increased responsibilities and leadership within our administrative team.

Additional Notes:

Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work effectively.
Successful Administrative Assistants are effective communicators who speak clearly and are personable, confident, and welcoming when answering incoming calls or questions. They use proper grammar and put people at ease when they’re on the phone or speaking one-on-one with other staff members or clients.

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Source : Brown & McDonald PLLC