Administrative Assistant- Sales Support - OneTen Coalition

JOB DESCRIPTION

Administrative Sales Support

The Personal Risk Services (PRS) Administrative Sales Support for the New York Region will be based in New York, NY. The role of Sales Support is critical to the effective operations of the New York Sales and Distribution team. This individual will provide administrative support to the SVP Regional Sales & Distribution Leader for the New York Region, as well as other sales employees. Key attributes of a successful candidate include the desire to thrive in a fast-paced environment and manage multiple priorities simultaneously. The New York Region provides a dynamic and energetic work environment and this position touches multiples aspects of Personal Risk Services.

Applicants should have a minimum of five years in a corporate environment. Excellent communication and organizational skills are essential. The successful candidate must be able to work independently in a fast-paced business environment and can anticipate the needs of the Regional Sales Leader and team. The individual will be required to build strong relationships with internal and external customers.

Key Responsibilities

• Provide administrative support to the Regional Sales & Distribution Leader through managing schedules, arranging travel, processing expenses, and providing necessary reports for meetings.
• Anticipate support needs of the Sales & Distribution team in the New York region. Activities could include (but are not limited to) ordering marketing supplies as needed, scheduling Webex meetings, managing branch underwriting assignment lists, and providing on demand support to PRS agents.
• Prepare and distribute monthly results to designated agents as requested by the sales team.
• Maintain agency contact information.
• Ability to learn, utilize, and demonstrate proficiency at multiple Chubb management reporting systems, as well as Salesforce.
• Manage regional agent assignments and opportunity reporting in Salesforce.
• Prepare/create presentations, reports, letters, announcements, exhibits, etc. in a clear and concise manner with minimal editing required by the Sales and Distribution team.
• Coordinate meetings, luncheons, events (internal & off-site) in an efficient & timely manner and within budget.
• Serve as a central point for disseminating inter-departmental communications and coordinate the flow of information throughout the team.
• Coordinate and manage flow of external communication to agents.

QUALIFICATIONS

• Strong interpersonal skills, particularly the ability to interact with customers and all levels of internal partners.
• Strong administrative skills i.e. the ability to handle correspondence and phone inquiries, maintain files, take notes in meetings, prepare and monitor expense accounts, and complete special projects as needed.
• Effective time management and organizational skills. Respond to requests with a sense of urgency.
• Ability to manage multiple priorities and meet deadlines consistently.
• Ability to be creative and adaptable in a changing business environment. Easily shift from task to task.
• Ability to handle confidential information in an appropriate and professional manner.
• Demonstrate ability to work independently.
• Demonstrate high level of initiative.
• Detail orientated; strong ability to work with numbers, prepare reports, and presentations.
• Excellent oral and written communications skills.
• Proficiency in scheduling meetings, coordinating events and making travel arrangements.
• Proficiency in Microsoft Office Suite: Word, Excel, and PowerPoint.

The pay range for the role is $37,500 to $66,500. The specific offer will depend on an applicant's skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

ABOUT US

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.