Administrative Assistant from EDA Staffing

Work Description:

The Administrative Assistant manages our front desk on a daily basis and performs a variety of administrative and clerical tasks. This position reports directly to the Office Manager.

Duties:

• Provide excellent customer service experience and front desk coverage. Must be able to answer phones and handle all calls in a professional manner. Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Processing new orders for production floor and invoicing as orders are shipped out.
• General filing, setting up weekly paperwork; keeping paperwork for various departments stocked
• Scheduling and confirming pickup appointments for orders; including but not limited to freight pickups; keep accurate, up-to-date daily shipping log to provide the Shipper each day. Also coordinating with Shipping each week to confirm pickups for the following week.
• Ordering and maintaining office supplies; keeping office area, conference room, and office kitchen organized, stocked, and tidy
• Collect information from new customers and setting them up in the system
• Assist with HR by collecting new hire paperwork, setting up interview appointments for hiring managers
• Perform other general office duties and additional tasks as deemed necessary by Management.
• Basic data entry into Food Safety portal; tracking document expiration dates and requesting documents from vendors as needed
• Take accurate minutes of meetings
• Book travel arrangements and shows
• Provide general support to visitors

Knowledge, Skills and Abilities Required as Essential

• Previous work in a food manufacturing setting is preferred but not required
• Must be knowledgeable with Word, Excel, and Outlook
• The ability to read, write, and comprehend information provided to them.
• Able to lift 25 lbs.
• Ability to speak Spanish is a major bonus.
• Experience with Quickbooks
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills