Administrative Assistant - Dezign Comm

Job Title: Administrative Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate should be comfortable with general office operations, have excellent time management skills, and the ability to prioritize work.

Responsibilities:

1. Answer and direct phone calls: Manage incoming calls and route them to the appropriate person or department. Take messages and relay them to the appropriate person in a timely manner.

2. Assist in the preparation of reports and documents: Draft, format, and edit documents such as memos, emails, spreadsheets, and presentations.

3. Order office supplies: Monitor inventory levels and order office supplies as needed.

4. Make travel arrangements: Coordinate travel arrangements for employees including booking flights, hotels, and transportation.

5. Handle incoming and outgoing mail: Sort and distribute incoming mail. Prepare outgoing mail, including packages and letters.

6. Provide general support to visitors: Greet and assist visitors to the office. Offer beverages and ensure they are comfortable while waiting.

7. Assist with special projects: Support various departments with special projects as needed. This may include research, data entry, or event planning.

Requirements:

1. Proficiency in MS Office (MS Excel and MS Word, in particular).
2. Excellent time management skills and the ability to prioritize work.
3. Attention to detail and problem-solving skills.
4. Excellent written and verbal communication skills.
5. Strong organizational skills with the ability to multi-task.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Professional development opportunities