Administrative Assistant(s) - CTI Environmental, Inc.

Los Angeles County Public Works, Business Relations and Contracts Division is seeking Administrative Assistants. The candidates are to have a bachelor’s degree from an accredited college and some recent experience performing administrative and office support activities.

Responsibilities:

• Assist with the daily operations of LA County’s Local and Targeted Worker Hiring Program (LTWHP) and Community Workforce Agreement (CWA) Program implementation and compliance which include but no limited to:

• Populate Summary Sheets of Projects (PMD I-PMD III) - documenting all contractors/subcontractors, CPR dates, and eDocuments.
• Prepare and revise Notices to Proceed (NTP’s) for new CWA or LTWHP projects.
• Upload staff projects and progress information into SharePoint
• Compose cost proposal emails for upper management.
• File and organize multiple boxes and storage drawers containing important documents for management and staff.
• Input and remove email subscriptions into Gov Delivery
• Schedule meetings for staff/management and take notes when requested.
• Run reports to track project expenditures (RINV reports) for LTWHP and CWA program management.

• Contract Administration supports which may include:

• Entering contracts and amendments into the Contract Database
• Assisting with emails/notifications supporting the Contract lifecycle and maintenance activities and reports, including but not limited to: risk assessments, amendments, change orders, Notices to Proceed, and various reports.

• Assist with the daily operations of LA County’s Job Order Contract (JOC) Program which include but not limited to:

• Using multiple JOC Consultant’s software for data entry, creating work orders and reports
• Distributing JOC work orders
• Creating monthly JOC reports
• Preparing and filing Notice of Completion documents to close out projects

Keyword: Construction Management, Health and Safety, Environmental Engineering
Required Experience:

Required Education and experience:

• Bachelor’s Degree in an accredited university
• Minimum 3 months of administrative work experience in the construction industry or for an awarding public agency.

From: CTI Environmental, Inc.