Administrative Assistant - Ultimate Staffing Services

Administrative Assistant

Location: Roseville

Pay: $21.00 to $26.00, DOE

Essential Duties and Responsibilities:
* Assemble and scan tax returns and documentation supporting tax returns.
* Process tax, audit, and CFA business consultation engagement letters, financial statements, and business proposals.
* Set up client meetings, as requested.
* Assist with work product deliverables/assembly and mailing client organizers.
* Facilitate off-site storage, including preparing and maintaining documentation.
* Provide general administrative and clerical support such as filing, faxing, scanning, preparing outgoing mail, and answering incoming calls.
* Occasionally travel to make deliveries to post office, FedEx, clients, or general office errands.
* Perform light data entry duties.
* Provide back-up coverage for the receptionist.
* Complete various ad hoc projects as assigned.

Qualifications:
* Must be a fast learner, organized, self-motivated, and detail oriented.
* Proficient in Microsoft Office Suite.
* Provide exceptional customer service and possess excellent telephone skills.
* Possess the ability to work in a fast-paced, high pressure, deadline-driven environment.
* Possess the ability to work collaboratively and efficiently with all levels of staff.
* Possess the ability to take direction from multiple individuals.
* Possess excellent verbal and written communications skills.
* Available and willing to work extra hours and some weekends during peak tax seasons and deadline dates.
* Positive team player

Experience:
* Minimum 4 years of experience, preferably in a CPA firm or professional services firm

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.