Administrative Assistant - KDC Construction

The Administrative Assistant facilitates the efficient operation of the assigned department by performing various clerical and administrative tasks.

Apply if you:

• Bring a cooperative spirit to your team and neighboring department.

• Have an understanding that through your contributions, you aid in the overall Company’s success.

• Pursue continuous efforts to see beyond current business modes and methods.

• Embody an understanding that as a committed team member, tenure with an organization is achievable.

• Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.

Job Description:

Cirks Construction Inc. (CCI), dba KDC Construction is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC is also a proud recipient of the Top Workplaces 2022 and 2023, presented by the Orange County Register.

KDC offers a competitive salary/hourly range $21.00 to $27.00 - while considering the candidate’s experience and a comprehensive benefits package for full-time employees:

• Medical insurance
• Dental HMO and PPO insurance
• Vision insurance
• Life/AD&D insurance
• Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
• 401(k) retirement plan
• Vacation and Sick Time
• Holidays

Performance Expectations

Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. For you to help us accomplish this goal, we ask for you to SMILE.

• Synergy – bring a cooperative spirit to your team and neighboring departments.
• Marketing – understanding that through your contributions, you aid in the overall success of our Company.
• Innovation – continuous efforts to see beyond current business modes and methods.
• Longevity – understanding that tenure with the organization is achievable as a committed team member.
• Excellence – bring your whole self to work. Applying your knowledge, skills, and abilities to ensure that every task you perform is performed at the highest level.

Essential Job Functions

1. Support the construction department in generating new job profiles.
2. Establish vendor relationships and verify qualifications and insurance.
3. Maintain all vendor profiles.
4. Support contract administration.
5. Support month-end close.
6. Respond to and resolve administrative inquiries and questions.
7. Data entry, filing, scanning
8. May assist in training
9. Responsible for working safely, both for self-protection and protection of co-workers, by supporting all Company safety efforts.
10. Performs other duties as assigned.

Education, Experience, and Skills

1. High school diploma or equivalent required.
2. The construction industry preferred two to four years of experience in an administrative role.
3. Demonstrates strong written and verbal communication skills.
4. Excellent interpersonal and customer service skills.
5. Proficient with computers and familiar with Microsoft Software Suite.
6. Demonstrates firm conflict resolution and negotiating skills.
7. Strong organizational skills.
8. Basic understanding of clerical procedures and systems such as recordkeeping and filing.
9. Ability to work independently.
10. Must be able to multi-task, have strong attention to detail, and have excellent time management skills to manage multiple priorities while meeting deadlines.
11. Ability to identify a need, remove barriers, and have the know-how to make things happen.
12. Values diversity of ideas, opinions, and people. Has good common sense and applied logic.
13. Must possess or be able to obtain an appropriate state driver’s license before employment, along with a clean driving record and reliable transportation.