Administrative Assistant at SPS Consulting, LLC

Position: Administrative Assistant

Location: Rockville, MD

SPS Consulting is seeking an Administrative Assistant to provide support to our busy Recruiting Department. The successful candidate will be responsible for performing a variety of administrative tasks to assist with the day-to-day operations of the department, including managing calendars, scheduling interviews, and maintaining candidate records.

Responsibilities Include:

• Coordinate candidate interviews and schedule appointments
• Manage multiple calendars and schedule appointments for Recruiters and Hiring Managers
• Screen incoming phone calls and emails and provide necessary information to candidates and hiring managers
• Manage candidate information in the applicant tracking system and ensure data is accurate and up-to-date
• Process and distribute candidate resume to the appropriate team members
• Ensure interview rooms are prepared for each candidate and that necessary materials are available
• Assist with new hire onboarding paperwork and other administrative tasks as assigned
• Follow-up with hiring managers and candidates one week after start date
• Scanning, filing, and receptionist duties

Requirements:

• High school diploma or equivalent; some college preferred
• At least 1-2 years of experience in an administrative support role, preferably in a Recruiting or HR environment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office and experience with applicant tracking systems
• Strong attention to detail and ability to prioritize multiple tasks