Administrative Assistant - Talascend

Talascend is currently seeking an Administrative Assistant for a contract opportunity located in Ridgefield Park, NJ.

OVERVIEW: 

The Care team is currently looking for a bright, dedicated, energetic and friendly Administrative Assistant to support the team and Executives of one of the most prestigious global companies. 

Familiarity with Korean customs and practices. Bilingual Korean/English required.

PRIMARY RESPONSIBILITIES: 

Will be responsible for general administrative duties and assist EA team leader. Provide full suite of administrative support for key leadership, and office operations, including, but not limited to:

• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Provide administrative support to a Care Team to ensure timely coordination of day-to-day activities.
• Travel arrangements (domestic and international) and process invoices and travel expense.
• Coordinating arranging meeting rooms/Webex meetings, sending out meeting notices, confirming attendance, securing beverage and catering if needed.
• Conference room setup and break down, working with the account and IT teams to ensure appropriate availability of audio/visual. resources, tidy up during meeting, as appropriate, and light clean-up post meeting.
• Support coordination of practice-wide initiatives including but not limited to: team events, dinners, meetings, restaurant reservations, and catering support (Budgets, contracts, pricing, transportation, accommodations, food and beverage selection and audio/visual requirements).
• Responsible for ordering supplies within budgetary guidelines and other general office management functions.
• Ensure all policies are followed and items are processed within provided guidelines and Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

POSITION REQUIREMENTS: 

• This candidate must have exceptional organizational skills and be able to take a creative approach to problem-solving.
• Positive attitude and Exemplary planning and time management skills.
• Proven ability to keep information organized and confidential. Strong attention to detail, flexibility.
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
• Thoughtful Collaborator: you build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• High school diploma or GED required. Associates Degree preferred.
• 2+ years of administrative or EA experience.
• Microsoft Office Outlook, Word, PowerPoint, Excel.
• Bilingual Korean/English required.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage ones time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.