Administrative Assistant (Research) - Rocky Mountain Cancer Centers

Rocky Mountain Cancer Centers, Colorado's largest and most comprehensive provider of cancer care has an exciting opportunity for an experienced Administrative Assistant to support our research department in Denver at our Midtown location.

We realize that it sounds cliché but it is true - taking care of cancer patients is a calling. It’s much more than a job. Each of us has a unique story that brought us to Rocky Mountain Cancer Centers (RMCC), but those stories usually share common themes of care, compassion, and commitment.

No matter the role each RMCC team member serves in, the goal is the same: to provide the best care possible for each and every one of our patients. Whether we are a nurse holding our patient’s hand, or a scheduler on the phone finding an appointment that fits into a patient’s schedule, we are deeply connected to our patients and do what we can to help.

If this sounds like you, we’d love to have you join our team.

Salary Range: $23.00-$29.00

Pay is based on several factors including but not limited to education, work experience, certification, etc. As of the date of this posting, in addition to your salary, RMCC offers the following benefits for this position, subject to eligibility requirements: Health, dental, and vision plans; wellness program; health savings account; flexible spending accounts; 401(k) retirement plan; life insurance, short-term disability insurance; long-term disability insurance, Employee Assistance Program; PTO, holiday pay, tuition reimbursement, and employee paid critical illness and accident insurance.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

-Provides administrative support for special projects to include research, compiling data, preparing standard reports. Solves routine problems, referring more complex issues to the next level.

-Order supplies for all staff; disperse equipment to all research locations.

-Coordinate on-boarding for new staff.

-Maintain staff records/trainings CGP, IATA, including medical license for research staff APPs and Physicians.

-Equipment certification follow up and maintenance.

-Coordination of events, staff lunches, etc.

-Assist with projects.

-Coordinate the administrative portion of updating standard operating procedures.

-Take minutes from meetings and distribute accordingly.

-Handles all administrative detail to support programs or processes under the direction of a manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes. Is included in discussions regarding processes quality and improvement.

-Designs, implements, and updates forms for use within the office by applying knowledge of software applications. 

-Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed.

-Takes charge of program or department calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes.

-Communicates with all levels of management on information relating to projects and other requests. Acts as a liaison between management and other staff.

-Documents actions, processes and procedures supporting processes and programs. Uses and maintains databases and on-line records. Maintains accuracy of hardcopy and on line records. 

-Other duties as assigned.

MINIMUM QUALIFICATIONS: Associate's degree in business, office administration required. Minimum of five years of office administration experience. 

• Excellent written and verbal communication skills.
• Strong computer skills (Word/Excel/Outlook/Access databases, etc.).
• Smartsheet experience highly preferred
• Ability to multi-task
• Excellent attention to detail
• Excellent organizational skills
• Excellent follow-through
• Self-Starter and able to work independently.
• Detail oriented

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves frequent contact with management and staff.

All qualified candidates are required to pass a background check and non-federal drug test (which excludes marijuana) post offer of employment and prior to hire.

We will be accepting applications on an ongoing basis for this position. To apply for this position, start the process by clicking the blue "apply" button.