Administrative Assistant - Laurel Trust Company

FIRM OVERVIEW:

Laurel Trust Company (LTC) is located in Reno, Nevada and serves as a corporate trustee for ultra-high net-worth families.  LTC is an affiliate of Hall Capital Partners, which has a 20+ year record of building and managing global investment portfolios in excess of $40BN.  We are looking to add team members that value teamwork, collaboration, and intellectual curiosity….just like us!  LTC supports professional development and offers a generous benefits package and fun team events.

Laurel Trust is committed to attracting, retaining, engaging, and developing a pool of talent that is diverse along many dimensions. We seek to leverage these diverse experiences, backgrounds, and viewpoints to best serve the needs of our clients.

POSITION TITLE:  Administrative Assistant

The Administrative Assistant will be a key member of the Business Operations team, who will support the entire LTC team, with a focus on our Trust Administration team.  This position will perform a variety of administrative duties to ensure LTC delivers top-quality service.  Laurel Trust Company is looking for a highly organized, energetic professional to reinforce a strong internal customer service culture with a high standard of excellence.

LTC offers an environment with constantly evolving priorities and developing responsibilities, and the successful candidate will find such an environment exciting and engaging. A necessary skill of the person in this role is sharp focus and great attention to detail to comply with all policies and procedures, along with the ability to adapt to a dynamic environment. This is an excellent opportunity to continue building a career as part of an organization whose values of RESULTS, INTENSITY, TRANSPARENCY, AND CREATIVITY speak to the culture of our organization.  This role reports directly to the Vice President of Human Capital and Business Operations.

RESPONSIBILITIES OVERVIEW:

• Receive deliveries, sort, and distribute mail, send packages, file, and copy, on a daily basis.
• Order supplies, office materials, and meals.
• Ensure meeting rooms, office kitchen and all common areas are always clean and tidy.    
• Ensure the entire office is stocked, to include but not limited to: conference rooms, bathrooms, supply room, kitchen snacks, and dishes. 
• Assist with scheduling meetings and maintaining multiple calendars.
• Answer incoming phone calls, transfer accordingly, or take messages, in a friendly and professional manner. 
• Greet all incoming guests for meetings or office visits.
• Ensure guests are set up in an appropriate space and have everything they need (offer beverages, etc.). Inform team members of guests’ arrival. 
• Provide back-up to the Executive Assistant(s).
• Draft business documents, letters, policies, emails, and other items as needed.
• Help prepare and track expenses according to policy.
• Manage or support the team for companywide events; responsibilities include complete planning and logistic for the execution of events.
• Coordinate travel for team members when appropriate.
• Adhere to all compliance and internal control procedures.
• Be an active member of the operations team and assist others as needed.
• Perform notarizations (if you are not currently a Notary Public you may be asked to become one Training and certification expenses will be covered by LTC).
• Welcome any other duties needed to help drive our vision of exceptional client service and abide by our organization’s values.

YOU ARE A GREAT FIT IF YOU:

• Have an Associate’s degree or equivalent education and experience.
• Possess a minimum of 3+ years of experience as an Administrative Assistant.
• Operate with a positive, proactive, “no-job-is-too-small” attitude.
• Are an intellectually curious, creative problem-solver who is not afraid to ask questions.
• Handle pressure and thrive in a fast-paced, deadline-motivated environment with multiple supervisors.
• Experience in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Enjoy working in a diverse team environment where accountability, collaboration, and initiative are highly valued.
• Enjoy providing excellent customer service, both internally and externally.
• Possess excellent organization skills and a strong ability to balance time-sensitive priorities while maintaining a high level of attention to detail.
• Demonstrate strong verbal and written communication skills.
• Prioritize operating ethically and professionally, demonstrate a strong sense of integrity, and consistently exercise good judgement.
• Are flexible and willing to work overtime if needed.
• Welcome feedback and are quick to act on it.
• Are quick to learn new technologies.

Avoid the confidence gap: You do not have to match all the listed requirements exactly to apply. Laurel Trust believes that our organization and culture is made stronger through diverse perspectives and experiences.

PERSONAL ATTRIBUTES:

• Professional.
• Accountable and values the importance of “getting it right.”
• Effective communicator with consistent and strong follow–up skills.
• Able to identify problems and create solutions  
• Intellectually curious and eager to learn.
• Self-motivated and displays intellectual rigor.
• Detail oriented.
• Energetic, creative, and positive.
• Collaborative and flexible.
• Acts with integrity.
• Is conscientious and shows initiative, drive, and determination.
• Uses good judgment.
• Respectful, resilient, and patient.
• A respectful and professional team member that maintains a positive attitude, consistent with the expectations for all employees.

OTHER REQUIREMENTS:

• This position will require the individual to authorize a personal background check with the Nevada Financial Institutions Division.
• This job requires the employee to sit for approximately 6-7 hours a day and use a keyboard and mouse for repetitive motion. There will be >15 lbs. to lift, push, or pull in this job.

PERKS & BENEFITS

• Generous benefits package, including employer-paid medical, dental, and vision coverage options, 401(k) plan with employer match, and pre-tax benefits for health and dependent care.
• Annually, 21 days of paid time off and 12 paid holidays.
• Annual health and wellness expense reimbursement benefit.
• Professional development funding, advanced degree tuition reimbursement, and self-directed training sessions.
• Team social events, volunteer, and philanthropic opportunities.

APPLICATION AND INTERVIEW DETAILS:

Selected applicants should expect two or more phone interviews. Finalists may be invited to interview in person at the Reno, Nevada office.

Please provide your resume and cover letter and send it via email to careers@laureltrust.com.