Administrative Assistant/ Receptionist - APN Consulting
Quincy, MA 02171
About the Job
APN Consulting has an immediate need for a direct client requirement:
Job Title: Administrative Assistant/ Receptionist
Location: Quincy, MA 02171
Duration: 1-2 Months
Position Summary:
The role of the receptionist to aid in organizing and coordinating administrative procedures for their location such as maintaining processes, liaising with the on-site Workplace teams to assist with employee events, ordering of office supplies, answering phones, sorting mail, and other administrate responsibilities.
The receptionist will focus on creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and the company's professional image.
This role assists in the smooth running of the front office, day-to-day operation and engagement with our internal employees and external visitors.
Role and Responsibilities
Skill Requirements/Preferences:
Preferred:
Education Requirements:
Job Title: Administrative Assistant/ Receptionist
Location: Quincy, MA 02171
Duration: 1-2 Months
Position Summary:
The role of the receptionist to aid in organizing and coordinating administrative procedures for their location such as maintaining processes, liaising with the on-site Workplace teams to assist with employee events, ordering of office supplies, answering phones, sorting mail, and other administrate responsibilities.
The receptionist will focus on creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and the company's professional image.
This role assists in the smooth running of the front office, day-to-day operation and engagement with our internal employees and external visitors.
Role and Responsibilities
- Culture, concierge, culture ambassador
- Handles distribution of mail including FedEx/UPS shipping and receiving, in a timely and efficient manner
- Will establish/maintain mail sign out system for copy/supply room for packages for employees on site.
- Answer phone in professional manner and be able to relay messages to all appropriate departments/individuals.
- Ensures organization of office operations and procedures.
- Works in tandem with onsite Workplace team to schedule meetings, conference rooms, meeting space, IT and AV equipment and meals.
- Helps receive catering deliveries, sets up/breaks down as required.
- Serves as the point person for the front office responsibilities including maintenance, mailing, supplies, equipment.
- Observe and report safety or security concerns.
- Monitor all building entry and identification within compliance with established guidelines including control of visitor passes and logs.
- Badges will be entrusted to receptionist to disseminate to employees/visitors/vendors.
- Liaises with on-site workplace team with regards to access badges, enforcing covid-19 policies, reminding people to check into WISP seat reservation tool and providing exemplary customer service.
- Acts as back-up for all on-site Workplace needs.
- Support local site leaders with office-based events or projects as needed.
- Perform other duties and/or projects as required.
Skill Requirements/Preferences:
- Superior customer service skills and orientation.
- Ability to maintain consistent professionalism in stressful situations.
- Ability to plan and manage work under time constraints.
- Ability to multitask and work with minimal supervision.
- Excellent critical thinking skills and ability to direct responses during emergency situations.
- Excellent verbal and written communication skills and proven ability to provide direction to staff.
Preferred:
- Proficient in MS Office, and possess strong written, verbal and people skills.
- Strong organizational skills and collaborative style needed.
- Knowledge of real estate, telecommunications, furniture, accounting and building systems.
Education Requirements:
- High school degree required, bachelor's degree in engineering, facilities management, business management, or related field preferred.
Source : APN Consulting