Administrative Assistant/Receptionist - Kelly Services
Bartlett, IL 60103
About the Job
Administrative Assistant / Receptionist
Kelly Services
Location: US - Bartlett, IL
Pay Range: $21.50/hr - $24.00/hr
Hours: 8am-5pm (1hr lunch)
This position is a permanent contract-to-hire opportunity to help build a career at our client!We are looking for an organized and outgoing individual to work at one of our premier partner's here in Bartlett, IL. Our partner is a leader in the mechatronic drive engineering and manufacturing industry, helping serve customers in many different industries. Here is what they are looking for in a new administrative assistant/receptionist:
Responsibilities:
- Operate the main phone system and receive and route all incoming calls for the company. Take accurate messages when calls are not connected and notify company personnel of all messages.
- Perform various administrative tasks for the HR Department, including data entry, tracking data in spreadsheets, scheduling meetings, updating communication boards, sorting and filing data, printing labels, and more.
- Process invoices for Accounts Receivable.
- Order office supplies as needed and manage inventory by restocking as needed.
- Greet authorized visitors and contact the appropriate company personnel. Instruct guests to complete the required visitor registration. Provide pertinent company information to callers and visitors as requested.
- Retrieve mail from the mailbox and sort/distribute according to company/personnel destination and inter-office mailboxes. Handle outgoing mail.
- Open and close the lobby for business hours, switching lights, securing the front door, and maintaining the neatness of the lobby, kitchen, conference rooms, and office supply room.
- Perform other duties as assigned.
- Able to commit to on-site attendance full-time
Qualifications:
- High proficiency in Microsoft Office products such as MS Teams, Outlook, PowerPoint, Excel, and Word is required. Knowledge and proficiency in Microsoft SharePoint is a plus.
- Ability to understand our customers’ needs/expectations and be empathetic to their needs.
- Strong people and customer service skills with a positive demeanor as well as effective verbal and written communication skills.
- Complete administrative tasks with great detail and accuracy in a timely manner.
- Well-organized; maintain 5S organization of the work area and mail room.
- Ability to maintain company and personnel confidentiality.
- Must be able to lift boxes of supplies up to 35 pounds.
- High school diploma or General Education Development certificate (GED) is required. An Associate's degree in business administration or a related field is preferred.
- 1-3 years of administrative/receptionist or customer service experience is preferred.
- Demonstrates attention to detail.
- Demonstrates company knowledge and commitment to company values.
- Effectively communicates with others.
- Develops effective work relationships with others.
- Understands customer perspective and acts on customer feedback.
- Recommends ways to improve.
- Courteous, professional demeanor.
- Challenges current methods and seeks multiple solutions to issues.
Benefits:
- Great Place To Work Certified
- Competitive Base Salary
- Excellent Health Benefits
- Monthly medical premiums are 50% to 70% below market
- Annual deductible and copays below market
- Higher percentage of medical coverage than market
- No monthly premiums for dental and vision insurance
We look forward to speaking and working with you!
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Source : Kelly Services