Administrative Assistant - Kimley-Horn
Raleigh, NC
About the Job
Overview
Kimley-Horn is looking for an Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is an in-office position.
Responsibilities
+ Provide administrative support for approximately six team members, including calendar management, meeting scheduling, expense reporting, invoice submission, individual and group travel arrangements, meal ordering for events and meetings, and other similar activities
+ Lead FedEx program administration for the firm, including building a relationship with the vendor contact, escalating issues appropriately, providing access to the app for office administrators, and troubleshooting issues
+ Organize monthly meetings by preparing agenda, organizing speakers, ensuring technology functions properly, and sending out meeting recap and safety link
+ Provide support for daily check runs, including preparation of shipping labels and stuffing and mailing envelopes
+ Provide backup coverage for check deposits, manual check signing, travel and American Express helpdesks, and rotational front desk coverage as needed
+ Provide general office support, including ordering and stocking office supplies, cleaning kitchen area, and mail room responsibilities (shipping and supply ordering)
+ Other ad hoc duties as requested
Qualifications
+ 1 year of related administrative experience
+ Capable of managing and balancing multiple tasks/priorities with a sense of urgency
+ Highly organized and detail-oriented
+ Ability to learn new tasks and/or software programs quickly (including Concur, Excel, PowerPoint, Outlook)
+ Strong interpersonal and communication skills
+ Positive and client-oriented
+ Ability to effectively partner with team members and other administrative staff
+ Ability to respond quickly and efficiently to requests for assistance
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 16 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/13279/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 weeks ago_ _(6/12/2024 10:31 AM)_
_ID_ _2024-13279_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Admin Support Production_
Kimley-Horn is looking for an Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is an in-office position.
Responsibilities
+ Provide administrative support for approximately six team members, including calendar management, meeting scheduling, expense reporting, invoice submission, individual and group travel arrangements, meal ordering for events and meetings, and other similar activities
+ Lead FedEx program administration for the firm, including building a relationship with the vendor contact, escalating issues appropriately, providing access to the app for office administrators, and troubleshooting issues
+ Organize monthly meetings by preparing agenda, organizing speakers, ensuring technology functions properly, and sending out meeting recap and safety link
+ Provide support for daily check runs, including preparation of shipping labels and stuffing and mailing envelopes
+ Provide backup coverage for check deposits, manual check signing, travel and American Express helpdesks, and rotational front desk coverage as needed
+ Provide general office support, including ordering and stocking office supplies, cleaning kitchen area, and mail room responsibilities (shipping and supply ordering)
+ Other ad hoc duties as requested
Qualifications
+ 1 year of related administrative experience
+ Capable of managing and balancing multiple tasks/priorities with a sense of urgency
+ Highly organized and detail-oriented
+ Ability to learn new tasks and/or software programs quickly (including Concur, Excel, PowerPoint, Outlook)
+ Strong interpersonal and communication skills
+ Positive and client-oriented
+ Ability to effectively partner with team members and other administrative staff
+ Ability to respond quickly and efficiently to requests for assistance
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 16 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/13279/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 weeks ago_ _(6/12/2024 10:31 AM)_
_ID_ _2024-13279_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Admin Support Production_
Source : Kimley-Horn