Administrative Assistant at Accentuate Staffing

Responsibilities:

• Opens, sorts, and delivers mail daily.
• Answers door greets guests, and alerts appropriate staff of visitors.
• Responsible for answering all incoming telephone calls on the main telephone line and directing calls to the appropriate party.
• Responsible for office telephone management, including setting up new extensions, changing extensions, and phone tree management.
• Checks mailbox and takes mail downstairs daily (by 12:00 p.m.)
• Monitors and updates staff telephone lists
• Responsible for facilitating Xerox maintenance with vendor, and stocking office copiers/printers and managing supplies.
• Monitor and manage inventory of office supplies; order and distribute office supplies, as necessary.
• Responsible for updating the main voicemail greeting and sending reminders to all staff before holidays for out-of-office replies.
• Provides general administrative support for various tasks and other projects, as assigned.
• Prepares new sheriff welcome packets.
• Orders and fulfills badge requests.
• Updates and maintains shared calendar for Holidays and Birthdays
• Updates and manages changes to the Association Letterhead
• Updates, manages, and maintains the Association’s style guide.
• Provides support for contact databases.
• Provides general administrative support for various tasks and other projects, as assigned.

Requirements:

• 4-year college degree or equivalent work experience
• Minimum three to five years administrative assistant experience required.
• Proficiency with Microsoft Office