Administrative Assistant - Goddard Riverside

Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) a...

 

1.) Administrative and Office Management:

Organize outlook calendar and send out appropriate meeting schedules to staff

Document meeting notes of case conferences, staff meetings, and house meetings

Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for teams.

Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.

Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database.

Manage credit card receipts and statements.

Assist with purchasing, communication with vendors, and obtaining quotes.

Ensure program site remains organized and clean

Ensuring all outgoing mail is properly posted and sent out

2.) Reporting/ Files

Audit and organize all client files to ensure they are in good order

Data Collection: update binders when necessary

Create copies of forms needed for programming

Access and review databases to compile reports

Other duties as required to ensure the overall operation of the program

Qualifications/Educational Requirements

High School Diploma or Equivalent

At minimum, 2 years’ experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc.

Skills, Knowledge, and Abilities

Excellent computer proficiency

Excellent organizational and interpersonal skills

Proficient written and verbal skills

Ability to work independently.

Ability to multi-task with strong problem-solving skills and judgement

Team player

Experience working with individuals with histories of mental illness, trauma, substance use, and homelessness preferred.

Computer Skills:

Proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook

Ability to learn data base systems, such as Intacct and CARES

Physical Requirements

Frequent sitting, office setting

Ability to lift up to 30 lbs (supplies)

Work Environment

Indoors at a residence set in a Hotel

 

 

Employee Benefits :

Medical/Dental/Vision

Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts

403B Thrift Retirement Plan

12 Annual Sick Days

12 Agency Holidays

20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment

Total of more than 6 weeks (a month and half) of paid time off

 

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

 

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.

 

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.