Administrative Assistant/QC Monitor at Constellis

PAY TRANSPARENCY/ COMPENSATION:

• $26.22 per hour plus $4.47 for Health & Wellness

POSITION SUMMARY:

Performs administrative and office support activities in a busy office environment. Duties will include answering telephone calls, receiving, and directing visitors, data processing, creating detailed spreadsheets and presentations, tracking certification dates for 100+ employees, and filing. Extensive software skills are required along with strong communication skills and problem-solving ability. The position with be a part-time split between administrative duties and quality control duties.

RESPONSIBILITIES:

• Perform detail-oriented tasks, within strict time constraints, to maintain accurate payroll and personnel records.
• Conduct quality control checks of all payroll entries weekly and initiate personnel related employee changes including, but not limited to, pay and tax status, life event, benefit, direct deposit, etc.
• Enter purchase requisitions and work to ensure requested equipment or services are delivered in a timely manner.
• Complete monthly invoices exceeding $1 million and provide data backups for submission to the federal government.  
• Create highly accurate, detailed spreadsheets and word documents to meet deliverable requirements.
• Provide Administrative support to the Contract Manager and Training Manager.
• Provide Quality Control (“QC”) support for validations including reviewing protocols and reports.
• Inspection of personnel qualification records.
• Ensure timely and accurate completion of required reports.
• Ensure Protective Security Officer’s (“PSO”) are fully compliant while at their assigned duty locations.
• Ability to plan training objective, schedule personnel while ensuring contract staffing and operational continuity, maintain training files and update curriculum.
• Explain, demonstrate, and ensure responsibility of equipment, maintain safety and organization of training environment.
• Communicate and provide oversight compliance with company policy, procedures, and safety guidelines.
• Other duties as may be assigned.

QUALIFICATIONS:

• Must be of 21 years of age.
• This position will require the selected applicant to obtain a public trust suitability adjudication.
• Minimum one year of direct experience in administrative and or payroll functions within the past ten years.
• Highly proficient in Word, Excel, and Outlook applications.
• Must be a self-starter and work well with little direct supervision.  
• Must be organized and be highly detail oriented.
• Ability to interact and communicate, both verbal and written, with individuals at all levels.
• Ability to meet strict deadlines.
• Ability to multitask and remain focused on the overall mission under stressful situations.
• Ability to produce clear and concise reports and invoices.
• Preferred Experience: Valiant scheduling, Deltek, Costpoint, and SAP Concur experience.

BENEFITS 

Triple Canopy offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace. 

• Medical, Vision & Dental Insurance 
• Paid Time-Off Program & Company Paid Holidays 

• 401(k) Retirement Plan 
• Insurance: Basic Life & Supplemental Life 
• Health & Dependent Care Flexible Spending Accounts 
• Short-Term & Long-Term Disability 
• Personal Development & Learning Opportunities 

• On-the-job Training, Skills Development & Certifications 
• Employee Referral Program 

WORKING CONDITIONS:

Infrequent travel as needed.

PHYSICAL REQUIREMENTS:

May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.