Administrative Assistant/Project Support Specialist - Kimley-Horn

Kimley-Horn is looking for an Administrative Assistant/Project Support Specialist to join our team in Greenwood Village, Colorado (CO)! This is not a remote position.

Ranked on Fortune Magazine’s “100 Best Companies to Work For” for seventeenyears, ranked on “100 Best Workplaces for Millennials” and listed on “Forbes Best Places to Work for Women”,Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. At Kimley-Horn we provide the environment for our people to flourish along with offering many great benefits including generous health benefits, industry leading 401k matching, profit sharing, a highly rewarding bonus program, and many other great benefits. We are one of the nation’s most comprehensive and best respected engineering and land planning firms in the nation.   

We are seeking a full-time administrative assistant to support our Colorado Team from our Denver Tech Center office which consists of approximately 200 team members. The chosen individual must be able to present a professional company image through in-person and phone interaction.  This position has multiple responsibilities including general clerical, receptionist and project-based work including but not limited to: 

• Manage and submit all expense reports for senior managers (15+) 
• Support staff in assigned project-specific based work
• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
• Support Accounting with filing/coding of vendor and sub consultant invoices
• Maintain company vehicles (record mileage logs, schedule maintenance, etc.)
• Perform general clerical duties to include but not limited to: create deliverables, photocopying, report binding, mailing, FedEx shipping, and filing
• Answer telephones and transfer to appropriate staff members
• Set up and coordinate meetings (Teams system)
• Efficiently work with internal and external clients to meet all needs
• Meet and greet clients and visitors; host/cater internal and external meetings
• Maintain professional presentation and cleanliness of common spaces
• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
• Drive to complete variety of errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
• Research, price, and purchase office supplies through corporate systems; support with inventory  organization
• Proactively develop improves processes
• Other duties as assigned

• High School Diploma; Associates Degree preferred
• Minimum of 3 years of relevant experience, preferably in a large office setting
• Able to work independently with minimal supervision; must be resourceful and proactive
• Excellent customer service skills with a "can do" attitude
• Able to balance and manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills, keen attention to detail and a professional presence
• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus) 
• Able to stand for extended periods and bend/stoop easily, lift or maneuver boxes and office supplies of 25lbs.
• Valid drivers license
• Colorado Notary - or ability to obtain
• Local candidates only; No relocation assistance will be provided

Salary Range:

• $55,000.00 - $65,000.00
• Eligible for Performance Based Bonuses

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At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!