Administrative Assistant (project Coordinator - SEA, Ltd.

Established in 1970, S-E-A, Ltd. is national forensic engineering firm recognized worldwide leader in forensic analysis, product testing, and investigation. Our firm provides a wide range of services to reveal the cause of product, material and/or structural failures. Our engineers and investigators serve nationally and internationally as analytical litigation experts. To learn more about S-E-A, please visit our web site at www.SEAlimited.com.

We are committed to adding a team and production oriented professional to our team who is comfortable with office technology! *Please note that this is an in-office opportunity (not remote).

The ideal candidate will have a team-oriented mindset but will work well autonomously. This individual, once trained, will have the confidence to make decisions in ambiguous situations with confidence.

Please virtually tour our newly expanded Tampa office: https://my.matterport.com/show/?m=aNwyfKHWdMG

Essential Job Functions & Responsibilities:

• Primary production-based support person for engineers/investigators for varying forensic engineering casework
• Support engineers through records research (property records and/or Google images)
• Upload and properly filing and storing site photos
• Responsible for document proofreading (primarily engineering reports) and letter composition to internal and external clients
• Spreadsheet creation, data entry and manipulation
• Handles meeting and lab exam scheduling
• Provide support for performing conflict checks, including compiling, accuracy verification, and sorting of information for computer entry, and research/request further information
• Calendar and track engineers' schedules of site inspections, depositions and changes to trial schedules
• Process site photos
• Handles verbal and written client communications
• Maintains electronic and physical office files and databases
• Assist in annual file archival/purging process
• Direct/usher guests, clients to the warehouse/lab as needed
• Interact with office maintenance workers. Direct/usher them to the warehouse/lab as needed
• Assist with office maintenance operations (stocking/tidying, technical issues, etc.)
• Assist with managing incoming phone calls
• Regular and predictable physical presence in the office

Position Requirements:

• Bachelor's degree preferred, or commensurate experience
• Paralegal/Legal Assistant or production/operations role experience a plus
• Advanced level of proficiency in MS Office (Word and Excel; PowerPoint) and Outlook
• Proficiency in Salesforce software preferred
• A minimum of five (5) years of professional experience
• Must be comfortable with working in an office setting that is open to the public
• Must have strong organizational, interpersonal, communication, time management and critical thinking skills
• Must have strong simul-tasking skills across multiple platforms
• Excellent reading, writing, and proofreading skills
• Very detail oriented

Physical Requirements:

• Ability to communicate effectively with colleagues and clients
• Ability to work at a computer for extended periods of time
• Ability to answer phones
• Ability to maneuver around the office
• Ability to carry/lift 50 lbs
• Ability to file and carry folders
• Ability to bend and/or bend and lift
• Ability to use a computer/keyboard and hold a telephone receiver while talking and taking notes

SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.

SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.