Administrative Assistant - Powerpoint/Excel - Tricon Solutions

Qualifications:

**Extremely highly skilled in Excel and PowerPoint

• Bachelor's Degree or equivalent work experience
• Minimum 2 years' experience in a similar administrative capacity
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint, highly skilled ****This is the main thing the HM is looking for***
• Must have excellent organizational skills, able to handle interruptions, balance multiple and varied tasks, work under pressure, prioritize, handle confidential information with discretion and work independently
• Strong interpersonal skills including ability to communicate effectively with a variety of internal and external contacts
• Excellent project and time management skills and ability to manage and prioritize changing workloads to meet deadlines.

Responsibilities:

• Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
• Handle communications with all levels of internal and external executives in a professional manner
• Create and edit professional documents, including Word correspondence, PowerPoint presentations, and Excel spreadsheets
• Prepare expense reports and check requests
• Organize and maintain file systems, electronic and hard copy, in coordination with others in the department.
• Coordinate and handle occasional travel arrangements
• Support the Labor Relations Department in delivering the departmental objectives
• Use problem-solving skills, initiative, general research, inquiry, and follow-up to execute administrative tasks
• Send form notices to union representatives and others
• Run reports from case management system
• Maintain project ticklers and send reminders to team members on deadlines
• Perform other related duties to support the departmental team as assigned
• Experience in the entertainment industry
• Ability to maintain a high level of confidentiality
• Highly organized
• Detail oriented with superior verbal and written communication skills
• Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
• Strong prioritization abilities and interpersonal skills
• Ability to work well under pressure
• Ability to work well in a team environment
• Experience working for multiple executives

Comments/Special Instructions

Candidates must be able to work in a very fast paced environment. Ability to manage high level calendar schedules, room bookings, and meeting management. Able to work independently.