Administrative Assistant - Ultimate Staffing Services
Pleasanton, CA
About the Job
We are seeking an organized and proactive Administrative Assistant to join our client's team in Pleasanton, CA. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated.
Job Description:
- Welcome and greet clients and office guests
- Support office staff and executives with clerical tasks
- Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
- Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
- Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
- Help prepare presentation materials
- Monitor and maintain office equipment and supplies; request repair or restocking when necessary
- Ensure office is kept clean and organized at all times
Requirements and Qualifications:
- 3+ years of experience in an office setting
- Fast, proficient, and accurate typist
- Proficient with Microsoft Suite and common office equipment
- Excellent customer service and communication skills
- Self-starter who works well independently
- Professional demeanor
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.