Administrative Assistant - Spherion

Spherion is currently hiring for an Executive Administrative Assistant in the Plainfield area.

Responsibilities:
The Executive Administrative Assistant provides on-site support to one or more VP and Directors by performing general administrative work such as managing schedules, running reports, copy/filing documents, and answering the phone. This role also supports the administration, logistics, travel, and onsite delivery of department meetings. Serves as the primary liaison for attendee communication, travel arrangements, general logistics, and financial reconciliation processes. Duties and Responsibilities - Manage calendars, schedules; organize, schedule, and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up - Establish follow-up systems for project management, calendar management, and e-mail management, including maintaining department PTO and vacation forms - Create and maintain filing system for VPs/Directors - Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries - Prepare T&E expense reconciliation through Concur - Responsible for booking travel and coordinating flight, car rental, and accommodations for Shared Services employees - Maintain and order supplies as needed - Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings. - Support Department Managers on an as-needed basis - Perform other job-related duties as assigned

Working hours: 8:00 AM - 5:00 PM

Skills:
Two years of college education or equivalent - Excellent communication skills (verbal and written)

Education:
High School

Experience:
1-4 years

Qualifications:
Strong writing skills for meeting minutes and general communication ? Strong interpersonal and organizational skills ? At least three years of corporate professional experience in an administrative assistant role, or equivalent ? Must have experience in supporting multiple individuals ? Team player, energetic, self-starter, motivated ? Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus ? Responsible for working with and maintaining confidential data Physical Demands ? Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or mobile device. Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping


Apply today and send your most updated resume to plainfield-dl@spherion.com

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).