Administrative Assistant - Aston Carter
Pittsburgh, PA
About the Job
Job Title: Administrative AssistantJob Description
Provide professional administrative support for all staff, including partial reception duty, answering and directing telephone calls, delivering messages, greeting employees and visitors, distributing and collecting visitor building access cards, scheduling conference calls, distributing incoming and outgoing mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, updating office inventory supplies, coordination with local building management, addressing general visitors and employee inquiries, and providing as-needed support for other area operational functions including accounting, marketing, and human resources.
Responsibilities
+ Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, or previous versions.
+ Proofread and edit documents for grammar, spelling, punctuation, and formatting.
+ Complete word processing and database administration tasks as needed, including letters, memos, reports, shipping labels, and Excel spreadsheets.
+ Provide travel arrangements and other miscellaneous engineering staff support tasks and administrative projects as needed.
Essential Skills
+ Administrative support
+ Data entry
+ Microsoft Office proficiency
+ Clerical and administrative assistance
+ Calendar management
+ Strong grammar, proofreading ability, and attention to detail
+ Ability to read and assist with reports
+ Proficiency in Outlook, filing, Microsoft Excel, and office support
+ Excellent computer skills
Additional Skills & Qualifications
+ High School diploma or equivalent, AS or BS preferred
+ 1-3 years of relevant experience in a professional office environment
+ Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, telephone, and interpersonal skills
+ Flexibility and ability to prioritize and handle multiple tasks in a fast-paced, multi-discipline environment
+ Self-motivated, well-organized, detail-oriented, reliable, and punctual
+ Strong communication and listening skills
+ Ability to handle confidential information
+ An attitude and commitment to being an active participant in our employee-owned culture
+ Prior administrative experience with a civil engineering consultant or architectural design firm preferred
Work Environment
The position is based in an office environment with a Monday to Friday schedule. The start time is negotiable, with options of 7-4, 8-5, or 9-6. The office is located in downtown. The role involves assisting the Transportation Team.
Pay and Benefits
The pay range for this position is $25.00 - $26.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pittsburgh,PA.
Application Deadline
This position will be accepting applications until Jan 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Provide professional administrative support for all staff, including partial reception duty, answering and directing telephone calls, delivering messages, greeting employees and visitors, distributing and collecting visitor building access cards, scheduling conference calls, distributing incoming and outgoing mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, updating office inventory supplies, coordination with local building management, addressing general visitors and employee inquiries, and providing as-needed support for other area operational functions including accounting, marketing, and human resources.
Responsibilities
+ Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, or previous versions.
+ Proofread and edit documents for grammar, spelling, punctuation, and formatting.
+ Complete word processing and database administration tasks as needed, including letters, memos, reports, shipping labels, and Excel spreadsheets.
+ Provide travel arrangements and other miscellaneous engineering staff support tasks and administrative projects as needed.
Essential Skills
+ Administrative support
+ Data entry
+ Microsoft Office proficiency
+ Clerical and administrative assistance
+ Calendar management
+ Strong grammar, proofreading ability, and attention to detail
+ Ability to read and assist with reports
+ Proficiency in Outlook, filing, Microsoft Excel, and office support
+ Excellent computer skills
Additional Skills & Qualifications
+ High School diploma or equivalent, AS or BS preferred
+ 1-3 years of relevant experience in a professional office environment
+ Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, telephone, and interpersonal skills
+ Flexibility and ability to prioritize and handle multiple tasks in a fast-paced, multi-discipline environment
+ Self-motivated, well-organized, detail-oriented, reliable, and punctual
+ Strong communication and listening skills
+ Ability to handle confidential information
+ An attitude and commitment to being an active participant in our employee-owned culture
+ Prior administrative experience with a civil engineering consultant or architectural design firm preferred
Work Environment
The position is based in an office environment with a Monday to Friday schedule. The start time is negotiable, with options of 7-4, 8-5, or 9-6. The office is located in downtown. The role involves assisting the Transportation Team.
Pay and Benefits
The pay range for this position is $25.00 - $26.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pittsburgh,PA.
Application Deadline
This position will be accepting applications until Jan 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Source : Aston Carter