Administrative Assistant - Adecco

Adecco is recruiting for an Administrative Assistant for a non profit organization located in Downtown Pittsburgh. Please Apply Now!

Summary:

The ideal candidate exudes a high level of initiative, judgment, confidentiality, the ability to discern and positively influence others, and strong organizational and interpersonal skills. The incumbent will thrive in this role as they perform essential functions of this job: administrative support, board and committee administration, and project administration. The successful candidate must be a team player, have a professional demeanor, demonstrate an ability to set and change priorities and interact effectively with boards, committees, community groups, and outside vendors.

Responsibilities:

The administrative assistant will prepare , organize, manage, and implement all details related to meetings, conferences, exhibits, board meetings, training seminars, and local and off-site retreats. These may include but are not limited to the following duties:

• Manage all office-related activities, including client reception, answering phones, receiving and distributing mail-related deliveries, and maintaining and ordering office supplies.

• Ensure administrative support to the Executive team and calendar management for the Foundation and the Executive team (e.g., ensuring meetings do not overlap, etc.).

• Provide clerical support for large groups, volunteers, and staff (e.g., conference room management, meeting/conference preparation, preparing/maintaining spreadsheets, updating contacts in the Foundation Community Suite web-based system, and organizing files in Google Drive).

The administrative assistant will also:

• Assist the team in developing and maintaining accurate document procedures and standard operating procedures (SOPs) for departments and the Foundation. This includes ensuring meetings (e.g., board committee(s), community neighborhoods, staff meetings, etc.) are recorded and transcribed.

• Digitizing documents and contact database management in the Community Suite Documentation management system.

• Establish, maintain, and update complex contact files, rosters, and email lists.

• Positively contribute to the team, learning and bringing a collaborative spirit to a small office environment.

• Perform other duties and projects as assigned.

Essential Knowledge, Skills, & Abilities:

• Associate degree preferred or three to five years of administrative and receptionist experience.

• Candidate must be willing to work on-site.

• Ability to consistently perform repetitive tasks, routine functions, and detail-oriented work.

• Prior experience in a non-profit or philanthropic office environment, either as a volunteer or staff member, is preferred.

• Ability to work in a team-oriented environment and experience with collaborative efforts

• Excellent customer service, problem-solving, planning, organizational, and administrative skills.

• Ability to take the initiative, manage time efficiently, meet deadlines, and work independently.

• Demonstrate excellent communication skills (verbal and written) and strong organizational skills.

• Quick learner, self-driven, and able to work independently quickly.

• Excellent computer skills, including proficiency in MS Office, internet research, and software and database development.

• Proven ability to work with diverse audiences as well as working knowledge of community needs and initiatives as it relates to the African American community in Allegheny County.

• Familiarity with 501(c)(3) IRS related regulations is preferred.

Salary is $23 per hour

Monday through Friday working in the office in Downtown Pittsburgh, PA

30 to 40 hours per week

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $23.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance