Administrative Assistant - Premier Lighting, LLC

ADMINISTRATIVE ASSISTANT

Company Overview                                            

Premier Lighting is a fast-growing, family-owned distributor of residential and commercial lighting products. For over 40 years we have served customers nationwide, and take pride in providing a high level of professional service from estimates to payment. If you like working in a fast-paced, friendly environment, Premier Lighting may be the perfect fit.

Job Summary

Perform a wide range of administrative and office support activities for the accounting department.

Essential Duties

Administrative Duties

• Answer, screen and transfer inbound phone calls
• Prepare photocopies, faxes and mailings as requested/required
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Sort and open or distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment

Accounts Receivable Support

• Maintain customer files
• Daily filing of all A/R documents
• Process/follow up on Tier Premier Program enrollees
• Assist with tracking/recording AZ5000 customers and updating database as requested
• Maintain Proof of Deliveries and providing documents to other depts.
• Create and maintain documentation for stored materials billed to customers

Accounts Payable Support

• Track/record W-9/1099 vendors and update database
• Match, flip and file receivers and purchase invoices
• Monitor Open Receivers to ensure timely processing of purchase invoices

Management Support

• Process retail credit applications per company procedure
• Provide support for audits as requested
• Assist Office Manager as requested
• Assist Controller/CFO as requested
• Assist with resolving administrative problems and inquiries as requested
• Other duties as requested

Education and Experience

• Proficient in Microsoft Office including advanced Excel and Outlook capabilities
• Operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management

Key Competencies

• Good verbal and written communication skills
• Personal organizational skills
• Problem assessment and problem solving skills
• High degree of accuracy and attention to detail
• Flexibility and adaptability
• Customer service orientation
• Ability to participate as a team member

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