Administrative Assistant - Opusign

About Us

At Opusign, we are a passionate nonprofit charity dedicated to safeguarding wildlife and the natural world. Our mission is rooted in the belief that every living creature, big or small, plays an indispensable role in the delicate balance of our planet’s ecosystem. With unwavering commitment, we strive to protect endangered species, conserve vital habitats, and advocate for sustainable practices to secure a brighter future for both wildlife and humanity.

Job Title: Administrative Assistant

Job Location: Phoenix AZ

Job Type: Full-time

Job Summary:
We are seeking a highly organized, motivated, and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to handle multiple tasks in a fast-paced environment. As an Administrative Assistant, you will be responsible for managing office operations, handling administrative tasks, and providing support to ensure the smooth and efficient running of day-to-day activities.

Key Responsibilities:

• Perform general office duties such as filing, data entry, and maintaining office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with preparing documents, reports, and presentations.
• Maintain and update office databases, files, and records.
• Prepare and process incoming and outgoing mail.
• Handle confidential information with integrity and discretion.
• Support team members with project management and administrative tasks.
• Assist in organizing company events and meetings.
• Perform other administrative duties as assigned.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• A positive attitude, flexibility, and a strong sense of professionalism.

Benefits

• Opportunities for career growth and professional development.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Collaborative and inclusive company culture.