Administrative Assistant - Barrow Brain and Spine

BARROW BRAIN AND SPINE

DO YOU HAVE WHAT IT TAKES TO BE PART OF OUR WORLD-CLASS TEAM?

At Barrow Brain and Spine, each team member is dedicated to the highest levels of performance, integrity, collaboration and commitment to patient care. These are not just words on a page, this is our culture. If you are looking for an extraordinary work environment dedicated to enhancing the lives of our patients and team members, we look forward to hearing from you.

Job Title: ADMINISTRATIVE ASSISTANT

Position Summary:

Performs a wide range of administrative and office support activities supporting the Chief Operating Officer and/or delegates to facilitate the efficient operation of the organization. Interacts with administrative personnel, physicians, co-workers and visitors to handle administrative responsibilities in the most professional manner possible.

JOB DUTIES & RESPONSIBILITIES:

• Reviewing, prioritizing, and responding to emails
• Answering and returning phone calls
• Manages executive calendar
• Organizing documents
• Maintaining records
• Maintains meeting minutes
• Compiling data to prepare papers or presentations
• Maintains office supply inventory
• Ensures appropriate deliveries are initiated and sent, via courier, to offsite offices
• Order/Design all special printed items such as business cards, prescription pads, promotional and announcements, etc.
• Help with the production of marketing material for all offices.
• Facility Coordinator – assists with office space coordination and facilities repair organization working with the hospital maintenance department.
• Catering assistance by order food for events and meetings.
• Special Projects as assigned

PERFORMANCE REQUIREMENTS

• Must be detail oriented and excellent with numbers.
• Outstanding organizational and time management skills
• Excellent MS Office knowledge
• Familiarity with office gadgets and applications
• Maintains cheerful outlook and always demonstrates the utmost in professionalism.
• Dresses appropriately and professionally.
• Demonstrates willing attitude to accept guidance.
• Able to follow through on tasks without direct supervision.
• Completes work accurately and in a timely manner.
• Excellent oral, written & telephone communication, along with tact, diplomacy, and a strong customer service orientation.
• Must be able to maintain confidentiality at all times

EDUCATION & EXPERIENCE

• High School or GED degree, Associates or Bachelor’s degree preferred.
• Minimum of 5 years’ experience in an Administrative Assistant position.

ABOUT BARROW BRAIN AND SPINE

Barrow Brain and Spine is a physician-owned specialty practice focused in the areas of neurosurgery, advanced spine care and pain management. As a partner of Barrow Neurological Institute, the practice encompasses 34 neurosurgeons and Five physiatrists, and performs more than 10,000 surgeries each year. This globally recognized group directs the Neurosurgery Residency Program at St. Joseph’s Hospital in Phoenix, AZ, and serves more than 25,000 patients per year.