Administrative Assistant - Astronautics Corporation of America

What You Will Do:

We are seeking an Administrative Assistant/Receptionist to support our Phoenix team! In this role, you will assist management with maintaining an organized office environment. You will work with personnel to coordinate correspondence including answering phones, greeting customers and visitors, maintaining office equipment and supplies, making travel arrangements, completing expense reports, scheduling meetings and other office activities.

This on-site position is located at our Phoenix facility. You will report directly to the Senior Manager of Engineering.

How You Will Do It:

• Provide front-desk coverage by answering phones, greeting customers and visitors, and managing incoming/outgoing mail and shipments.
• Provide day-to-day administrative support to employees by filing, responding to email correspondence, generating and distributing letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule group meetings and office activities.
• Make travel arrangements and complete expense reports.
• Answer employee questions related to company policies and procedures.
• Work closely with human resources at headquarters to coordinate new hire onboarding and employee off boarding at the Phoenix office.
• Coordinate office equipment, supplies, and setup for Phoenix employees with our IT department at headquarters.
• Maintain lab equipment and manage shipments.
• Manage facility needs related to HVAC, lighting, and security equipment with the property manager.

What We Look For:

Required

• High School diploma or GED equivalent from an accredited institution.
• Minimum one year of experience working in an administrative/receptionist or customer support role in an office environment.
• Microsoft Office skills (i.e. MS Outlook, Word, Excel).
• Excellent written and verbal communication skills.
• Organizational skills including the ability to work independently and multi-task.

Desired

• Office IT laptop/computer wiring experience.
• Experience working with an ERP system.
• Basic understanding of purchasing requisitions and purchase orders.
• Technical writing, document control and coordination experience.

Who We Are

Join a team that designs computers, displays, and electronic systems for aircraft of the future! At Astronautics Corporation of America (Astronautics), you will be part of a creative group of professionals who work on the cutting-edge of technology. We offer competitive pay, excellent benefits and the opportunity for professional growth in a friendly environment.

Astronautics, headquartered in Oak Creek, Wisconsin, is a global leader in the design, development and manufacture of secure avionics equipment and systems for the commercial and military aerospace industry. Key product areas include electronic primary flight and engine displays, connected aircraft and cyber solutions, electronic flight bags, and certified servers for airborne applications. Services include avionics system integration and custom software for critical applications. Since its founding in 1959, Astronautics has been providing trusted, reliable, and tailored solutions to help customers achieve mission success. Astronautics is the parent company of Kearfott Corporation, headquartered in Pine Brook, New Jersey.

We are proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.