Administrative Assistant - JEVS Human Services

At JEVS Human Services, we believe in giving people possibilities—opportunities to be self-sufficient and satisfied. Each year we touch nearly 25,000 lives, focusing on individuals with physical, developmental, and emotional challenges as well as those facing adverse socio-economic conditions including unemployment and underemployment.

JEVS Human Services currently has an exciting opportunity to join our Work Ready program as an Administrative Assistant! As the Administrative Assistant you will be responsible for ensuring the flow of the office is maintained. You will process bills and expense reports, and will be responsible for organizing the schedule for all administrative staff. Additionally, you will have the chance to be involved with specialprojects as needed!

This role, located in our headquarters office in our Center City Philadelphia, offers flexibility and a hybrid environment, including 3 days each week on-site and 2 days remote.This position is full time, 35 hours per week.

General Job Duties:

• Process bills and expense reports. Assist in tracking program expenses through daily, weekly and monthly reconciliation of bills, incentives and all other client allowances.
• Prepare and deliver payroll data.
• Prepare and distribute statistical and program reports. Prepare business correspondence. Analyze outgoing and incoming correspondence relevant to priority.
• Coordination of location, agenda and materials for program meetings and trainings and, as needed for division meetings. Prepare and distribute minutes following meetings.
• Responsible for functioning and maintenance of all office and program equipment.
• Participate in program and WI Unit Total Quality Management Implementation.
• Assist management with collection of resources and results of the utilization from each Deep Dive group. Including but not limited to creation of excel spreadsheets, PowerPoints and any other administrative tasks.

What we are looking for:

• High school education or equivalent

• Three years of relevant work experience

What’s in it for you:

• 401(k), with company match
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses
• Health, Dental, and Vision coverage
• Ample paid vacation and sick time
• 10-12 paid holidays per year
• Pre-tax commuter benefits
• Continuing education, professional development opportunities, retreats, and training
• Annual holiday party and office outings
• Wellness workshops and activities and access to the Employee Assistance Program
• Dress-down Fridays
• Employee referral bonus
• Reimbursement of eligible mileage and travel expenses

The base pay for this position ranges from $32,000 to $39,000 and will vary based on factors such as skills and experience. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work. JEVS provides competitive Benefits; we believe that benefits should support you at work and at home. Please visit the benefits page of our careers site for more details.

At JEVS, we are committed to ensuring all our employees feel included, valued, appreciated and free to be who they are at work. We cultivate a culture where differences are valued, and we are putting resources and attention towards improving employee engagement, retention, and promotion of our talented staff.

Diversity, inclusion, and equity are core principles that guide how we cultivate leaders, build our teams, and create an environment that is the right fit for JEVS Human Services’ employees, our community partners, and the individuals we serve.

For more information about what it’s like to be a part of the JEVS team, visit our careers page at https://www.jevshumanservices.org/careers/

Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided. Please contact your recruiter if you are in need of an accommodation during the interview process.

JEVS Human Services is committed to ensuring equal employment opportunities. The Agency will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person’s gender, gender identity, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, disability, or membership in any other protected group. Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided.