Administrative Assistant at CareerBuilder Premium Subscription

We are looking for a highly organized and detail-oriented HR Administrative Assistant to join our dynamic team. While the primary focus of this role is on recruiting administrative tasks, the HR Administrative Assistant will also play a critical role in supporting the overall operations of the HR department.

Responsibilities:

• Update and maintain personnel records
• Prepare recruiting and HR-related reports
• Respond to emails and calls for the department
• Assist with various employee engagement initiatives including the company newsletter and employee events.
• Assist with employee onboarding by coordinating with various departments
• Handle moderately complex clerical, administrative, technical, or customer support issues under general supervision while escalating more complex issues to appropriate staff
• Apply knowledge of department operations and infrastructure, policies, and procedures to perform moderately complex administrative processes
• Manage calendars for HR, by scheduling and coordinating meetings and appointments
• Assist with employee leaves and other status changes within the company
• Support the open enrollment process and assist with its preparation.
• Assist with taking and organizing meeting notes as needed, ensuring key points, action items, and decisions are accurately documented and easily accessible for future reference.
• Manage and update the HR department’s weekly agenda, ensuring all topics, meetings, and deadlines are organized, prioritized, and distributed in advance. Track follow-up actions and adjust as needed.
• Provide administrative support for various HR initiatives, including performance reviews, employee surveys, and benefits administration.
• Assist HR by completing and supporting various ad-hoc projects as assigned.
• Willing to be on camera during all meetings with HR and when meeting with other departments.

Recruiting Support:

• Provide comprehensive support throughout the recruitment process, including assistance with job postings and requisition intake, scheduling, interview coordination, and onboarding assistance.
• Onboarding Assistance: Help prepare onboarding materials, facilitate orientation sessions, and assist new hires with the onboarding process.
• Documentation Management: Maintain accurate records of job requisitions, candidate progress, and hiring outcomes.
• HR Administration: Assist with administrative tasks such as scheduling HR meetings, maintaining the HR calendar, and preparing HR reports.
• Employee Engagement: Support employee events, initiatives, and engagement activities as needed.
• Other duties as assigned by your manager.