Administrative Assistant - Archdiocese of Philadelphia

PLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED BELOW ON THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.

Job Title: Administrative Assistant

Job Status: Permanent/Full Time

Contact: Sister Joseph Marie Carter, IHM, Principal

E-Mail: sjmcarter@saintmatthewschool.com

Job Description:

St. Matthew School is searching for a full time Administrative Assistant. The duties of the Administrative Assistant will include, but not be limited to those duties listed below: • Manage the affairs of the school main office

• Answer telephone & greet students, staff, & families

• Assists the Principal to ensure the orderly flow of learning during the school day and After School CARES Program

• Assist families, students, teachers, and Principal

• Working in a multicultural, bilingual environment comfortably

• Have computer skills (Should be knowledgeable of Google Workspace, Adobe, Microsoft Office (Word, Excel, & PowerPoint); Will also work with FACTS Management System - Training will be provided

• Maintain student records/files, staff clearances, and book orders

• Coordinate transportation requests

• Photocopy papers

• Provide customer service to enrolled and prospective families; Assist the Principal with the Registration Process for new students and families including the FACTS Grant & Aid Application and other scholarship opportunities

• Respond to email and voicemail inquiries about Saint Matthew School

• Schedule appointments

Other duties as assigned

Previous school experience and fluency in a second language preferred.

QUALIFIED AND INTERESTED CANDIDATES PLEASE SEND YOUR RESUME AND COVER LETTER TO THE PRINCIPAL AT THE E-MAIL ADDRESS NOTED ABOVE. CLEARANCES WILL BE REQUIRED AS WELL AS OTHER DOCUMENTATION IF THE POSITION IS OFFERED.

If the position is offered, the candidate will be required to complete the "Protecting God's Children" training through the Archdiocese of Philadelphia. Additional information regarding this training can be found HERE.