Administrative Assistant - Ultimate Staffing Services

We are seeking an organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient office operations. The Administrative Assistant will handle scheduling, communication, data entry, document management, and general office duties to support our team and help achieve business goals.

Key Responsibilities:

• Schedule Management: Maintain and manage calendars, arrange meetings, appointments, and travel plans for team members or executives.
• Communication: Answer and direct phone calls, handle emails, and ensure timely and professional communication with clients, vendors, and internal team members.
• Document Management: Prepare, format, and proofread reports, presentations, and correspondence. Maintain and organize filing systems, both digital and paper.
• Office Organization: Ensure that office supplies are stocked, equipment is maintained, and the office environment remains organized and efficient.
• Data Entry & Record Keeping: Input and update data in spreadsheets, databases, and other systems. Maintain accurate records of office transactions and activities.
• Support Meetings & Events: Coordinate logistics for internal meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items.
• Financial Administration: Assist with invoicing, processing expenses, and maintaining budget records.
• General Office Support: Provide general administrative support to other team members as needed, ensuring smooth day-to-day operations.

Qualifications:

• Education: High school diploma or equivalent required. Associate's or bachelor's degree in business administration or a related field is a plus.
• Experience: Previous experience in an administrative role preferred, but not required. Experience with office software (e.g., Microsoft Office Suite, Google Workspace) is essential.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Professional phone etiquette.
  • Strong time management skills and ability to prioritize tasks.
• Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint), email platforms, and office equipment (e.g., printers, copiers).

Benefits:

• Competitive salary and benefits package
• Opportunities for career growth and professional development
• Supportive and dynamic work environment
• [List any other specific benefits, e.g., health insurance, retirement plans, etc.]

How to Apply:

Interested candidates should submit a resume and cover letter to [Insert application e

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.