Administrative Assistant_Part-time - Catalyst Operations & Analytic
Vienna, VA 22182
About the Job
At Catalyst Operations & Analytics, we are committed to delivering high-quality solutions while maintaining the highest standards of integrity and professionalism. As we continue to expand, we’re looking for a highly organized and proactive part-time Administrative Assistant to provide vital support across multiple departments. We are looking for someone to work 30 hours per week.
The Administrative Assistant will play a crucial role in ensuring smooth daily operations by supporting executives, and all other areas of the organization as well as office management functions. If you thrive in a dynamic environment and have a passion for organization and efficiency, we’d love to hear from you.
Responsibilities
At Catalyst, you’ll be part of a fast paced & growing, mission-driven organization where your work will make a difference within the intelligence community. We are committed to fostering a positive and collaborative workplace culture where every team member contributes to our success. Catalyst is an organization where we value innovation, dedication, and a strong sense of community. We offer a collaborative environment, competitive salary, and comprehensive benefits, along with professional growth opportunities.
Our benefits
The Administrative Assistant will play a crucial role in ensuring smooth daily operations by supporting executives, and all other areas of the organization as well as office management functions. If you thrive in a dynamic environment and have a passion for organization and efficiency, we’d love to hear from you.
Responsibilities
- Provide administrative support to ensure the smooth operation of the office.
- Deliver executive support services as needed.
- Manage company wide calendars, including executive schedules and conference room bookings.
- Ensure meeting spaces are prepared and equipped for use.
- Manage travel arrangements for leadership team
- Monitor and replenish office/kitchen supplies.
- Handle mailings.
- Work with recruiter to schedule interviews and scan resumes.
- Work with HR to scan employee documents and create files.
- Help with events to include happy hours, employee outings and holiday party.
- Track company branded swag inventory and handle ordering when needed.
- Serve as the go-to resource for office related inquiries and ensure a welcoming environment for employees and visitors.
- Provide ad hoc administrative support as needed.
- Proven experience in an administrative or similar role.
- Exceptional organization skills and attention to detail.
- Strong proficiency in Microsoft Office Suite (Outlook. Word, Excel, PowerPoint) and other relevant software.
- Excellent communication and interpersonal skills.
- Ability to prioritize and multitask in a fast-paced environment.
- Discretion and professionalism in handling sensitive information.
- Self-starter who thrives in a team environment.
- Strong written and verbal communication abilities.
At Catalyst, you’ll be part of a fast paced & growing, mission-driven organization where your work will make a difference within the intelligence community. We are committed to fostering a positive and collaborative workplace culture where every team member contributes to our success. Catalyst is an organization where we value innovation, dedication, and a strong sense of community. We offer a collaborative environment, competitive salary, and comprehensive benefits, along with professional growth opportunities.
Our benefits
- 401(k) match up to 10% with immediate vesting
- Highly subsidized Health, Dental, and Vision Insurance for employees working 30 hours or more
- HSA with employer contribution
- 4 weeks of PTO accrued annually (prorated per part time hours)
- Federal Holidays (proportionate to the number of hours worked)
- Life Insurance, Short and Long-term Disability coverage paid for by the company if you work 30 hours or more.
- Company sponsored happy hours
- Holiday party, networking events and company social events
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Source : Catalyst Operations & Analytic