Administrative Assistant - Part Time Seasonal - Elections - Cumberland County

Job Description

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.  

** This is a part time seasonal position, used to meet the needs of the Elections Office leading up to and during the Spring and Fall election cycles.**

It is key that the selected candidate for this position is flexible during the time they are at the office, as it can depend on the day-to-day workload of the office. 

The Spring Election cycle typically runs from the beginning of April until a week after the Primary Election (typically in May). 

The Fall Election cycle typically runs from the day after Labor Day until a week after the November Election. 

During this time, dependent on the workload of the office, the selected candidate will work a minimum of 2 to 3 days per week for 7.5 hours from 8am until 4:30pm and a maximum of 5 to 6 days a week. Overtime could result in the potential of up to 10 hours a day.

At a minimum, the selected candidate will also be required to work the Saturday before each election event and the election days. 

Position Information:

Job Title: Administrative Assistant

Classification: Administrative Assistant

Work Hours: This is a part-time seasonal position

Starting Salary: $17.98 an hour

5-Factor Grade: 103

Position Code: EL8002

Current county employees will follow the county's promotion/demotion policy.  
 

Responsibilities

• Maintains voter registration database and voter registration files. 
• Process Absentee & Mail-In Ballot applications and prepare all associated envelopes and instructions for mailing while giving extreme attention to detail.
• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots. 
• Follows the legal requirements set forth in the Pennsylvania Election Code.
• Assists in the organization, distribution and collection of election supplies. 
• Assists the general public in person, by email or on the telephone. 
• Assists voters, poll workers, candidates, political parties and general public on Election Day. 
• Assists with proofreading of ballots.
• Assists in the computation of election night results.
• Assists with poll workers, their training materials, their training attendance and payments.
• Sends correspondence to voters.
• Updates voter history from the poll books after the election. 
• Assists with voter maintenance efforts.
• Prepares and processes required departmental documents.
• Processes and distributes mail.
•  Issue ballots to voters appearing in person
• Assists with assembling poll books.
• Travel to and from the Cumberland County Courthouse as needed. 

Qualifications

• High school diploma or equivalent
• 1-2 years of office experience required
• Election experience preferred
• Must possess ability to accurately record, convey, and present information; explain procedures; and follow instructions
• Must be able to lift/carry objects with weights of ten to forty pounds
• Must possess the ability to maintain confidentiality in regard to information and records
• Must possess knowledge of modern office practices and procedures, including operating personal computers and other office equipment with accuracy and reasonable speed
• Must have a valid Pennsylvania driver’s license and reliable access to a vehicle

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Additional Benefits:

• Opportunities for Advancement