Administrative Assistant (Part-Time) - Applied Research Associates, Inc

Applied Research Associates, Inc. is seeking an energetic, well-organized Administrative Assistant for our San Antonio, TX office to support a multidisciplinary team that provides electromagnetic design, development, and testing services.  The qualified candidate will have 2-3 years of previous experience as an administrative assistant.  AMA’s Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team. This is a part-time, on-site position, which does not allow for remote work.

Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

What you’ll do as an Administrative Assistant:

• Provide administrative support to the technical staff, including:
  • Answer incoming telephone calls.
  • Meeting preparation and support (i.e., teleconference, food, visitor log)
  • Greet and check in visitors.
  • Order and manage office supplies.
  • Submit and coordinate facilities work orders.
  • Manage office purchase credit card.
    • Coordinate required documentation and approval to make purchases.
    • Reconcile monthly credit card statement.
  • Other general administrative duties as assigned.
• Act as the local Health & Safety Advisor for the location.
  • Ensuring that staff are providing a safe workplace, safe equipment and proper materials.
• Act as the local physical security officer
  • Ensuring the facility is secure/protected from unauthorized access.

Administrative Assistant Position Requirements:

• Must be a US Citizen.
• Must be able to obtain a DoD security clearance.
• Requires High School diploma or equivalent and 2-3 years of related experience.
• Ability to multi-task.
• Ability to keep sensitive information confidential.
• Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
• Excellent verbal and written communication skills
• Must be able to utilize resources in order to meet deadlines.
• Strong attention to detail
• Self-Starter who takes initiative
• Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Strong Interpersonal skills
• Excellent organizational and time management skills

Administrative Assistant Position Preferences:

• Experience with SharePoint
• Experience with Concur System

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)