Administrative Assistant, Part-Time - Proactive MD

People are a company's greatest resource, which is why caring for employees and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. Access to on-site physicians, full direct primary care services, and excellent client support are the hallmarks of our program. By engaging a workforce and offering them a personal relationship with a primary care physician, we can deliver measurably better outcomes, making people happier, healthier, and more productive while significantly lowering overall medical costs for employers. We put employees' health first because amazing care yields amazing results. We are the next generation of workplace health centers. 

Schedule: Tuesday 9-5, Wednesday 9-5

JOB SUMMARY 

The Administrative Assistant provides basic administrative support for clinic staff, including scheduling, greeting and directing patients, billing, answering phones and emails, and various other administrative duties to ensure the smooth operation of the Health Center. As this role is generally the first face a patient sees when entering a Health Center, they are a constant champion of our Patient Promise and ensures a positive experience for the patient from this first interaction.

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ESSENTIAL DUTIES AND RESPONSIBILITIES  

• Schedules all appointments for the Health Center.  

• Greets patients and visitors in a warm, friendly manner and directs them as appropriate.  

• Answers all incoming calls for the Health Center.  

• Handles all billing and payment for the Health Center.  

• Communicates via phone, email, Electronic Medical Record software, and other systems regarding patient inquiries, concerns, or escalations.  

KNOWLEDGE, SKILLS, & ABILITIES 

Required:   

• High School Diploma or equivalent required.  

• Requires 0-3+ years relevant experience; previous administrative experience preferred. 

• Requires proficiency in MS office (Word, PowerPoint, Excel). 

• Experience in a clinical setting preferred. 

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS 

This job primarily operates in a professional medical office environment. The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job: 

• While performing the duties of this job, the employee is regularly required to talk, see, and hear. 

• Prolonged periods of sitting at a desk and extended use of a computer and phone are required.    

• The employee frequently is required to stand, walk, use hands, reach with hands and arms, and occasionally lift office products.  

• Additionally, the employee will need to be able to lift/move/store individual 20-30 pound boxes and items such as office and medical supplies and equipment.  

POSITION TYPE & EXPECTED HOURS OF WORK 

This role is considered non-exempt. Evening and weekend work may be required depending on the schedule of the individual health and wellness center.  

OTHER DUTIES 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.