Administrative Assistant

• Position:  Administrative Assistant
• Hours: Monday - Friday, 9 am -5 pm - with mandatory overtime
• Pay Rate: $20-$22/hr  
• Location:  Parsippany, NJ 
• Experience:  1+ years 

We are excited to share a new opportunity! PrideStaff in East Hanover is working with a growing accounting firm in Parsippany to find an Administrative Assistant. 

As the  Administrative Assistant, you will be someone who excels in a fast-paced setting, possesses strong computer skills, has a background in customer service, embraces modern technology, demonstrates great diligence, maintains a positive attitude, and possesses excellent communication skills.

If you enjoy challenges and aspire for career advancement, this opportunity is perfect for you. Apply now!

Administrative Assistant - Job Responsibilities:

•    Fielding inbound/outbound calls and email communication with clients.
•    Sort incoming mail and responsible for outbound mailings.
•    Help maintain office appearance, conference room, meeting confirmations/support, office equipment and office supply inventory.
•    Supporting partners and internal team members with administrative tasks.
•    A/R and A/P Support: Entering vendor invoices for payment, applying client payments, and making Accounts Receivable calls and related follow-up.
•    Client onboarding in all software systems and related communication.
•    Collaborating with clients to download and catalog all tax, accounting and audit documents using multiple document portals.
•    Preparing, proofreading, and uploading client engagement letters, financial statements, and other documents.
•    Processing of tax return assemblies, e-filing and obtaining client authorizations using tax software and Adobe Creative Cloud for editing, following process to completion.
•    Support for our social media work using multiple marketing platforms.

POSITION REQUIREMENTS:

•    High School graduate or equivalent.
•    At least 1 year of office experience.
•    Client service experience.
•    Strong proficiency in Microsoft Office Suite, especially Excel.
•    Strong proficiency in Adobe Creative Cloud (editing pdf documents).
•    Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
•    Experience with A/R and A/P
•    Professional demeanor and presentation.
•    Ability to thrive in a demanding environment.

Interested in this position? Please apply directly or call us at 862-701-6950.

COMPANY BENEFITS:

•    Paid Health Insurance starts at 3 months.
•    Paid $50K Group Life Insurance Policy at 3 months.
•    Access to Dental and Vision Insurance
•    Eligible for matching 401(k) Retirement Plan at 4% upon one-year anniversary. 
•    15 PTO days per year, accrued based on start date.
•    Employee Referral Bonus program
•    Paid Professional Development as determined by your supervisor.

 

Join Us.

PrideStaff wants you to Succeed!  We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Compensation / Pay Rate (Up to): $20.00 - $22.00 Per Hour