Administrative Assistant - Highbridge Consulting LLC
Parsippany, NJ 07054
About the Job
The Role:
Using four to five sentences, please summarize the general function or overall purpose of this position.
What you'll do:
You'll be successful if you have:
Required Qualifications/Experience :
" College degree preferred or equivalent experience
" 2+ years of administrative work experience, preferred
" Experience with a global organization with the ability to work across departments strongly recommended
Requirements:
Key Skills:
Using four to five sentences, please summarize the general function or overall purpose of this position.
- The Administrative Assistant role provides support for senior leaders within the Commercial Operations organization.
- They'll handle the management of calendars, scheduling meetings, making travel arrangements while also managing financial tasks such as processing invoices, expense reports and P [1] card expenses. Confidentiality and organization are key as they'll maintain files, records, and ensure timely responses to inquiries.
- Expect to handle general administrative tasks, document creation, and some meeting/event planning as well.
What you'll do:
- Administrative Support for Commercial Operations Senior Leaders:
- Calendar management and support
- Schedule and coordinate team meetings and webinars
- Coordinate travel arrangements within company guidelines and manage itineraries
- Assist with processing timely and accurate travel & expense reports
- New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)
- Maintain confidentiality in all aspects of client, staff, and vendor information
- Maintain department files, lists, archives, etc.
- Help to ensure timely response to departmental inquiries
- Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing
- Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
- Create and modify documents such as invoices, reports, memos, letters and agendas
- Commercial Operations Team Support
- Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements
- Manage and reconcile team P-card expenses
- Work closely with the department's Executive Assistant to provide support and assistance to the overall Commercial Operations team
- Provide support for internal events team as needed, such as Kid's Day, Townhalls, etc.
You'll be successful if you have:
- Detail-oriented, organized, and able to multi-task while meeting deadlines
- Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
- Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
- Ability to work effectively with others to help achieve goals
- Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
- Strong initiative, organizational abilities, attention to detail and accuracy
- Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities
- Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders
- Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint)
Required Qualifications/Experience :
" College degree preferred or equivalent experience
" 2+ years of administrative work experience, preferred
" Experience with a global organization with the ability to work across departments strongly recommended
Requirements:
- Possible right to hire
- 35 hour work week
- Onsite in Parsippany, NJ
- Onsite - Tuesday, Wednesday and Thursday
- Remote - Monday and Friday
Key Skills:
- Must be very detailed
- Multi tasker
- Able to work in fast paced environment
- Will be supporting 3 people
- Calendar management
- 2+ Administrative experience
Source : Highbridge Consulting LLC