Administrative Assistant - Qwalifize LLC

Type:

• Contract  1 yr

Full Time or Part Time:

• Full time

Pay Rate:

• $18.00 - $19.00 per hr

Location: 

• Orlando, FL 32801 

Language Requirements: 

• Speak, write, and read English at a professional level

Language Preferences:  

• N/A

Job Overview: 

The Administrative Assistant will provide administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems.  Work is performed under the direct supervision of a manager and is reviewed through meetings, conferences, reports, and results achieved. Also, other duties as assigned.

Duties: 

• Maintains records within the organization's current software.
• Manage both hard copy and electronic files.
• Track and support coordination with teams
• Tracks all assigned projects through the current project tracking system.
• Assists with the preparation of meetings and take notes during meetings, including sending
• out follow up reminders.
• Communicates and tracks real estate transactions (including fee simple, easements,
• releases, leasing and/or subordinations) with sellers, attorneys, associations, consultants,
• and other governmental agencies.
• Assist in securing documents necessary to complete assigned projects.
• Tracks, maintains, and monitors project files, information, project reports, and contact records

• Minimum 4 years of administrative responsibility
• Detail oriented, ability to plan, organize and coordinate work projects
• Experience with or the ability to learn basic real estate transactions
• Strong written and verbal communication skills
• Ability to manage competing priorities, work well under pressure, and remain flexible to
• constantly changing schedules and demands
• Ability to support the organization's preferences and priorities
• Experience with Microsoft Office suite
• Experience with or the ability to learn (within 6 months of hire) in-house software
• Ability to type at the rate of forty (40) correct words per minute

  Experience Preferences: 

• Project management skills

Physical Requirements:

• Ability to lift file boxes weighing up to 35 pounds

Education Requirements: 

• Graduation from high school or equivalent and four years of administrative experience; or an equivalent combination of relevant education and experience. 

Education Preferences: 

• N/A 

Training Schedule: 

• TBD 

Schedule: 

• 8am-5pm Monday - Friday 

Dress Code:  

• Business casual

Benefits: 

• Medial, Dental, Vision, and more

Additional Information: 

Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.