Administrative Assistant - Operational Improvement - Cedars Sinai

Job Description

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Come find out why Cedars-Sinai was Voted #1 in California and #2 in the Nation by U.S. News Best Hospitals in 2022-2023!

Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

The Administrative Assistant performs basic clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material.

• Calendars appointments, conference rooms and organizes travel arrangements for an individual, group or department.
• Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.
• Distributes and disseminates information within the department and/or unit.
• Formats and types correspondence, documents, memos, reports, meeting minutes and/or presentations materials
• Scans or makes copies of correspondence or other printed materials and compiles basic reports. Maintains records or department files.
• Replenishes and orders office supplies, may arrange for equipment maintenance.
• May assist with expense reports, monitoring budget, and/or tracking invoice payments.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG editor within the department and or unit.
• Responds timely, effectively and appropriately to deliverables
• Identifies and responds appropriately to both internal and external customer needs utilizing available resources

Minimum of HS Diploma or GED Required

• Time Management - Ability to handle multiple demands and/or manage complex and competing priorities; (Novice)
• Time Management - Ability to work within tight timeframes and meet strict deadlines; (Novice)
• Time Management - Ability to demonstrate time management and priority setting skills; (Novice)
• Technical - Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.); Microsoft Office Suite (Novice)
• Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats; (Novice)
• Quality - Ability to provide and/or support a level of work excellence and accuracy; recognize and address flaws or errors that others may overlook; (Novice)